The Washington Township Board of Trustees met in Regular Session on February 4, 2008, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Young opened the meeting and led the Pledge of Allegiance.
MINUTES OF PRECEEDING MEETINGS
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the pre-meeting minutes and the minutes of the Regular meetings held January 7 and January 14, 2008, and the Workshop held January 28, 2008.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-041
FISCAL OFFICER’s Business
Year-to-Date Income/Expense Report
The Trustees requested that a Year-to-Date Income/Expense Report be presented on a monthly basis. As of January 31, 2008, Washington Township has collected $382,886.32 in all funds and has dispersed $1,500,044.81 from all funds for a positive cash carryover of $1,117,158.49.
Citizen Concerns
Bob Kyvik, 2555 Goodfield Point, previously requested an apology from the Trustees for his name being used in the demotion of an employee. Since the Township Administrator retired, he brought it up again and asked the Trustees to review this employee’s personnel file.
Mr. Kyvik asked why the 2008 minutes were not yet on the internet. Mrs. Young responded that they did not get posted until approved and that the minutes were just approved.
Mr. Kyvik indicated that Mayor Kingseed from the City of Centerville gave a nice speech on the “State of the City.” A large portion of his talk was about the joint study. He believes this is the ultimate opportunity for cooperation between two political subdivisions. He asked Mr. Blair if he was snubbing the joint study when he gave his report. Mr. Blair responded that the study is just now coming to the forefront. A public hearing will soon be held where the results will be presented by both the University of Toledo and Burnsteen and Company. He also said that if he overlooked it, he overlooked it, and that does not play down the importance of it. Mr. Kyvik asked what the next step was and expressed his hope that he would be involved. Mrs. Young indicated that the Township is in the process of setting up a date with the City to hear a presentation from the University of Toledo and Burnsteen and Company. The draft has been reviewed and the Trustees have questions to ask the University of Toledo. Once questions are asked and answered and comments are made, then a finalized report will be presented. It is hoped that Burnsteen and Company’s report can be heard the same evening as the University of Toledo’s report. This will be a public meeting.
Mrs. Young welcomed the students from Alter High School.
ZONING COMMISSION APPOINTMENT
Recently, Richard Rogers resigned from the Zoning Commission. The Washington Township Board of Trustees interviewed Dale Berry and was impressed with his qualifications.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board appoints Dale Berry, 307 Carrick Drive, Washington Township, Ohio, to a five-year term on the Board of Zoning Appeals effective February 4, 2008, through December 31, 2012.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-042
VIP APPOINTMENT
Mack Van Allen expressed an interest in being a member of the VIP Committee (Visual Improvement Committee).
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board appoints Mack Van Allen, 220 Kimbary Drive, Washington Township, Ohio, to a five-year term on the Washington Township VIP Committee effective February 4, 2008, through December 31, 2012.
Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2008-043
PROCLAMATION: BOY SCOUT SAM HANSFORD
Sam Hansford
WHEREAS, Sam Hansford of Centerville, Ohio will be receiving his prestigious Eagle Scout award from the Boy Scouts of America; and
Whereas, Sam has held many positions, including Scribe, Troop Guide and Senior Patrol Leader. Sam has attended many scout camps and Merit Badge College at the University of Dayton. He has earned 31 merit badges; and
Whereas , Sam is currently a Junior Assistant Scoutmaster for Troop 530 and is a junior at Centerville High School. He is a member of the cross country and track teams and is a letterman in track; and
Whereas, for his Eagle Scout project, Sam worked on a landscape project at the main entrance to Incarnation School. He constructed a brick chip walkway to connect the north and south entrances to the school and expanded the planting beds to include over 60 Stella de Oro daylilies and flowering ground cover; and
Now, therefore, be it proclaimed by the Washington Township Board of Trustees, Montgomery County, Ohio, that Sam Hansford be congratulated on fulfilling this significant requirement for his advancement to Eagle Scout and that he and other members of Boy Scout Troop 530 be sincerely thanked for their contributions to our community.
Proclaimed this 4th day of February, 2008.
It was moved by Mr. Blair, seconded by Mr. Snyder, to approve the proclamation for Sam Hansford.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. P2008-001
PROCLAMATION: ROBERT L. CORBIN
Robert L. Corbin
Whereas , Robert L. Corbin has concluded four years of dedicated service and leadership on Centerville City Council; and
Whereas , During his council term, he has served as liaison to the Centerville-Washington Township Historical Society, the Hithergreen Senior Center and the South Metro Regional Chamber of Commerce; and
Whereas , Bob brought to city council -- and to the entire Centerville/Washington Township community -- a wealth of history and knowledge gathered from nearly a quarter century as a member of the Ohio House of Representatives; and
Whereas , Bob has served with distinction in many endeavors that have benefited our country, state, and community -- from military service in World War II, to leadership on a bond issue campaign for a new high school, to chairmanship of the Finance and Appropriations Committee for the Ohio House of Representatives;
NOW, THEREFORE, BE IT PROCLAIMED by the Washington Township Board of Trustees, Montgomery County, Ohio, that Robert L. Corbin be congratulated on a successful term on city council and, furthermore, that he be sincerely thanked for many years of distinguished public service that have been marked by achievement, dedication and integrity.
Proclaimed this 4th day of February 2008.
It was moved by Mr. Blair, seconded by Mr. Snyder, to approve the proclamation for Robert L. Corbin.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. P2008-002
LIQUOR PERMIT
Captain Osterfeld received an application for a transfer of a D5 and D6 liquor permit (Spirituous Liquor for on-premises consumption, beer, wine and mixed beverages for on-premises consumption or carry-out until 2:30 a.m.), to South Beach Investments L.L.C., dba South Beach Club, 729 Lyons Road. Captain Osterfeld has reviewed the application and sees no reason to object. No action taken.
Departmental Business
Development Services
The 2008-2012 Financial Capital Improvement Plan (CIP) identifies the replacement of a vehicle used by the Development Services Department staff. The Ohio Department of Transportation Office of Contracts has approved Taylor Chevrolet to provide the compact sport utility vehicle. The bid number is GDC093E. This was budgeted in the 2008-2012 Financial Plan CIP at $28,000.
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board authorizes purchasing from the Ohio Department of Transportation Office of Contracts, under bid number GDC093E, a compact sport utility vehicle from Taylor Chevrolet, Lancaster, Ohio, at the bid price of $20,555.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2008-044
Fire
Training
Fire Chief Bill Gaul would like to send Captain Michael Guadagno to the Fire Department Instructor’s Conference in Indianapolis, Indiana, from April 9 to April 12, 2008, at the approximate cost of $549.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes Captain Michael Guadagno to attend the Fire Department Instructor’s Conference in Indianapolis, Indiana, from April 9 to April 12, 2008, at the approximate cost of $549.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-045
Public Works
Permission to Go to Bid
The 2008-2012 Financial CIP includes a rehabilitation project for the Washington Meadows plat. This plat was built in 1955 and needs over 90% of the curb and gutter replaced.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board grants permission to go to bid for the Washington Meadows rehabilitation project.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-046
Montgomery County Contracts
Montgomery County contracts their paint striping and crack sealing programs. Washington Township has participated in these contracts in previous years. Staff recommends participation with Montgomery County again this year for paint striping and crack sealing.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves participating with Montgomery County in their annual paint striping and crack sealing program.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-047
Change Order
A change order was requested for the Sterling Cove project. Detailed quantities were submitted and the new project total is within the Engineer’s Estimate.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves payment to John R. Jurgensen Company for the amount of $24,035.59.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-048
Street Light Repair
A street light on McEwen Road at State Route 725 was struck by a motorist and is in need of repair. Capital Electric was contracted to perform the repair. Staff has contacted the motorist’s insurance for reimbursement.
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves payment to Capital Electric for $2,556.91 for repair of a street light on McEwen Road at State Route 725.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2008-049
Certification of Mileage
Each year, the Board of Trustees is required to certify the number of roadway centerline miles to the County Engineer. In 2007, Washington Township added 1.17 miles of roadway, bringing the total to 135.95 miles.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board certifies 135.95 miles of Township roads to the County Engineer.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-050
TOWNSHIP ADMINISTRATOR’S REPORT
Jesse Lightle reminded everyone that, due to the President’s Day holiday, the Trustees’ regularly scheduled meeting that is typically held the third Monday of the month has been moved to February 11 th.
CHECK REGISTER APPROVAL
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Regular Check Register dated February 4, 2008, in the amount of $198,046.18, said amount having been certified and appropriated.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-051
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Recreation Refund Check Register dated February 4, 2008, in the amount of $1,616.00, said amount having been certified and appropriated.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-052
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Special Check Register dated January 22, 2008, in the amount of $46,036.49, said amount having been certified and appropriated.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-053
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Special Check Register dated January 29, 2008, in the amount of $43,191.96, said amount having been certified and appropriated.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-054
Trustee Comments
Mr. Snyder welcomed Jesse Lightle on her first night as Administrator and wished her luck in the future.
Mrs. Young also congratulated Jesse Lightle and thanked everyone for coming to the meeting.
ADJOURNMENT: 8:02 P.M.
All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting; and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.
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President
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Fiscal Officer