The Washington Township Board of Trustees met in Regular Session on February 11, 2008, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Young opened the meeting and led the Pledge of Allegiance.

MINUTES OF PRECEEDING MEETINGS

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held February 4, 2008.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2008-055

FISCAL OFFICER’s Business

Public Hearing - Lighting District # 3

The Township’s Fiscal Officer notified the Trustees on January 14, 2008, of a street lighting petition received from Divided Ridge Associates, Ltd., Oberer Residential Construction, Ltd., Kaiser’s American Homecraft, Ltd., and Jeffrey and Melinda Dubois for Washington Trace Sections 3 and 4. Under the Ohio Revised Code, a public hearing must be held within 30 days of notification to the Trustees; and 15 days prior, all landowners must be notified of the hearing. All landowners have been notified. If approved by the Trustees, a contract with Miami Valley Lighting will be signed. The developer has agreed to pay all of the up-front installation costs. Thereafter, the monthly lease of the poles and fixtures and yearly lighting fees for usage will be assessed to the property owners.

Since no one had any comments concerning this lighting district and there was another lighting district hearing following this one, Mrs. Young postponed closing the hearing until after the second one was heard.

Public Hearing - Lighting District # 4

The Township’s Fiscal Officer notified the Trustees on January 14, 2008, of a street lighting petition received from Divided Ridge Associates, Ltd. and Oberer Residential Construction, Ltd. for Washington Trace Section 5. Under the Ohio Revised Code, a public hearing must be held within 30 days of notification to the Trustees; and 15 days prior, all landowners must be notified of the hearing. All landowners have been notified. If approved by the Trustees, a contract with Miami Valley Lighting will be signed. The developer has agreed to pay all of the up-front installation costs. Thereafter, the monthly lease of the poles and fixtures and yearly lighting fees for usage will be assessed to the property owners.

Since there were no comments or discussion, Mrs. Young closed both hearings.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Resolution for a lighting district for Washington Trace Sections 3 and 4, called Washington Trace Lighting District #3, for eight acorn style fixtures and fluted cast aluminum poles, and that the Board also authorizes the Township Administrator to enter into a contract with Miami Valley Lighting for said lighting district.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. R2008-003

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Resolution for a lighting district for Washington Trace Section 5, called Washington Trace Lighting District #4, for eight acorn style fixtures and fluted cast aluminum poles, and that the Board also authorizes the Township Administrator to enter into a contract with Miami Valley Lighting for said lighting district.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. R2008-004

Surplus Property

There are surplus items currently being stored throughout the Township. These items are no longer needed for the operation of Washington Township. Staff is recommending approving the items for auction with the auction being online through the contract Washington Township has with Montgomery County, using Gov Deals to sell the items.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board declares the following items surplus and no longer needed for the operation of Washington Township and authorizes the sale of these items at internet auction through the contract Washington Township has with Montgomery County.

1 Desk & Side Return

1 Desk

1 ACG Pentium III Computer

1 ACG Performance Series Computer

2 Dell Monitors Model #1704

1 MAG CRT Monitor Model #786 FD

1 Dry/Erase Board

1 Savin Copier, Black & White, Model #2045DP

1 Magnavox TV

1 Hewlett Packard Inkjet Printer, Model #DESKJET 1220C

1 Battery Backup

1 Compaq Computer, Controlled Access

3 Framed Pictures

1 Office Chair

1 Set of Short Office Divider Panels

2 Pioneer Point-of-Sale Touch Screen Computer Monitors

2 Epson Inkjet Printers

1 Pentium III Computer

2 CRT Monitors

1 Photosmart Inkjet Printer

1 Video Projector

1 Dell Flat Panel Monitor Model #2000FP

2 Boxes of Computer Speakers w/Power Cords

1 Hewlett Packard Color DeskJet Printer

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-056

Internet Property Disposal Resolution

In 2007, the Trustees approved a resolution authorizing the sale of unneeded and obsolete Township personal property through internet auction via a contract with Montgomery County, Ohio, for the facilitation of the internet auctions. The Ohio Revised Code requires the Trustees to approve their intent to sell obsolete and unneeded items by internet auction each year.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves a Resolution of Intent to conduct internet auctions for the sale of unneeded and obsolete Township personal property and contracting with Montgomery County, Ohio, for the facilitation of the internet auctions.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. R2008-005

Citizen Concerns

Ray Mitchell, 259 Cardigan Road, indicated that he has called the Township on several occasions and asked about particular services. Each time, the Township has been very courteous and let him know who to contact. The services on his street have also been very good. Eight houses in his neighborhood have been sold. There is only one house on his street left to sell. His point was that people want to move into a nice neighborhood. He has lived in the Township for about two years. He indicated that he came to this meeting because there is a lot of talk about the Township being gobbled up by another community or merging with another community. He does not believe it is necessary. He pointed out that Miami Township has one of the highest per capita retail businesses in the State. The City of Moraine has the highest industrial per capita base in the State. Washington Township has one of the highest home property values in the State. In closing, he wrote the following poem for the citizens of Washington Township and especially for the Trustees and staff.

The famous lawyer character that Eddie Albert played in the TV show Green Acres discovered the town loved him for his money. In a humorous spoof of that TV show and the poem of Robert Frost, Mr. Mitchell recited:

I wish that I can never see a Centerville City annexing me.

Though she loves and states her love, she eyes not me for me, she eyes my tax money.

Her sweet promises of my own street repairs float in the air as her own cupboard runs bare.

I doubt the crews will be first with me as she spends our maybe mutual tax money.

As I hear her promises heating in the air, concerned locals must beware.

O’ Centerville, your promises are too grand and so far.

O’ Washington Township I love you just as you are.

Mrs. Young indicated that Washington Township is trying very hard to set a date with the City of Centerville to hear not only the University of Toledo report, which is what Mayor Kingseed cited in his State of the City address, but also a report from Wade Steen and Company. The report from Wade Steen and Company is probably more complete since it also looks at the balance sheets from both the City of Centerville and Washington Township. Washington Township did not contract with anyone for a merger study, but for someone to look at how operations could be improved and become more economical. The Township is hoping to have a public meeting with the City of Centerville and representatives from both the University of Toledo and Wade Steen and Company very soon. Mrs. Young added that the Trustees have had an opportunity to read both reports, but the merger that Mayor Kingseed cited in his State of the City report is not the only recommendation being made. She indicated that Washington Township looks forward to examining all of the recommendations in the near future.

Mr. Blair added that it was unfortunate that some people tend to focus on just the one recommendation. He also added that these reports are just preliminary.

Mrs. Young acknowledged students in the audience. She introduced members at the Trustee table and asked Jesse Lightle to introduce department heads at the side table. Jesse Lightle did so and gave a brief description of their responsibilities.

PRESENTATION – SINCLAIR COMMUNITY COLLEGE

Dr. Robert Johnson of Sinclair Community College gave a presentation on Sinclair’s upcoming levy, Issue 39. This levy is needed to maintain a high quality academic program at a very affordable cost. He gave a history of Sinclair Community College. The last time they asked for support was in 1998. Since 1998 Sinclair Community College has served over 90,000 residents from Montgomery County. During that time, their enrollment has grown over 25 percent. There are over 170 academic programs offered that are of the highest quality. Sinclair Community College belongs to a unique group called the League of Innovation, which consists of only 20 community colleges out of over 1,400 in the United States. If they were a four-year school, they would be considered an Ivy League school. They also have the lowest tuition in the State for Montgomery County residents. Since 2001, the State has reduced their funding by twenty percent. He also noted that they have cut over $12 million in expenses from their budget, they have no debt or deferred maintenance, and they have had perfect audits from the State Auditor’s office. They are asking for a 2.5 mill replacement and 0.7 mill increase. This will cost the taxpayers in Montgomery County $3.50 a month on a home valued at $100,000. This levy will represent twenty percent of their budget. They have three sources of income: the levy, tuition, and support from the State. The State has frozen their ability to increase tuition this year and next year. He also indicated that since 1998 the average tuition has increased in Ohio by nine percent. At Sinclair Community College it has increased only about three percent per year. He asked the Trustees for their support and asked them to encourage their residents to support Sinclair Community College. In closing, he stated that, by law, all Montgomery County tax dollars must stay in Montgomery County.

In response to Mrs. Young’s comment that a lot of Centerville’s graduates attend Sinclair Community College, Dr. Johnson indicated that almost 18 percent of Centerville graduates attend Sinclair Community College, and since 1998 over seven percent of Centerville’s residents have attended Sinclair Community College.

ZONING CASE Z – 467 N THE PAVILIONS (MINOR MODIFICATION)

The Pavilions, located at Washington Village Drive and Yanks Court, is requesting a minor modification to their Final Stage Planned Development.

JoEllen Postle, Development Services Director, made a staff presentation. She indicated that this is an 11 acre site along the west side of Washington Village Drive and north of Lyons Road. This is a Planned Development business. They are asking for configuration changes to their three remaining buildings. There are eight approved office buildings in the development. The request is to reposition the final three buildings in response to existing field conditions. They have also modified their landscaping plan. Mrs. Postle’s presentation included an aerial view, the original site plan, the proposed site plan and photographs of the site. The changes are due to a pair of electrical transformer/junction boxes on the site. According to the developer, it would cost them approximately $250,000 to move the utility boxes. The most recent approval has the buildings spaced about 35 feet apart. The proposal has them spaced at 12 feet. Perimeter landscaping is being proposed around all three buildings. The elevations and materials used would not change. There is a building currently under construction. The County issued a building permit, but did not confirm that zoning approval had been garnered. The building code is very specific that a building permit cannot be withheld because of the absence of zoning approval. The Township has issued the property owner a notice of violation for not securing a zoning permit.

Todd Duplain, 1127 Ashburton Drive, gave a presentation. He indicated a field condition necessitated the changes. He described what changed and what did not change. The footprint of the three buildings they are proposing was moved and tilted. There is no increase in square footage. The landscaping and sidewalks in-between the two buildings had to change because of the closeness of the buildings. The only landscaping change is the removal of some of the larger shrubs that were in the previous plan. They will do whatever the Township wants done with the landscaping. Density, parking spaces and distance of the buildings to residential property lines did not change. The size of the buildings and the amount of green space did not change. The elevations and materials did not change. The site lighting and other park features did not change.

In response to Mr. Blair’s question, Mr. Duplain indicated that once plans are approved, he drops out of the process and the construction guys start building. When the construction guy received correspondence from the Township informing them that they did not receive a zoning permit, Mr. Duplain came back into the picture. He stated that this was a flaw in their system and he indicated that the oversight was not intentional. It was a mistake that was fully their fault.

In response to Mr. Blair’s question, Mr. Duplain indicated that the first building shifted approximately three feet and that the major change was that the next building shifted to its west.

Mrs. Young confirmed that Building K is the building currently under construction. She also inquired about the Fire Department’s concern with the turning radius at the southeast corner of Building B. Mrs. Postle indicated that when the Fire Department watched the computer model run and saw that the turning radius can be maneuvered, they determined it to be acceptable.

In response to Mr. Blair’s question, Mrs. Postle indicated that the County is very good at checking for zoning permits and added that the Township has the advantage of having a satellite office, which does residential building permits. When applicants apply for building permits, they usually inform them when they need a zoning permit, too, and inform them that both can be done there. Unfortunately, because this is a commercial building, the plans were probably submitted downtown. Even with commercial reviews, however, the County has been very good about informing the applicants when a zoning permit is needed, too. Why this did not happen is probably due to human error.

Mrs. Young closed the hearing.

It was moved by Mrs. Young, seconded by Mr. Blair, to approve Zoning Case Z-467 N, which is a minor modification to the Final Stage Planned Development of the Pavilions.

Roll Call: Young, aye;

Blair, aye;

Snyder, abstain.

Vote on Motion: Young, aye; Blair, aye; Snyder, abstain. M2008-057

Departmental Business

general

The Board of Trustees has discussed the importance of establishing a policy that outlines

absenteeism on various boards and commissions of the Township. The Trustees surveyed the policies of surrounding communities. Consistently, the jurisdictions’ policies stated three unexcused absences as the defining number.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board establishes the following absenteeism policy:

Any member of a board or commission appointed by the Board of Trustees of Washington Township, excluding the Board of Zoning Appeals and the Zoning Commission, who accumulates three consecutive unexcused absences in the same calendar year shall be considered to have tendered his/her letter of resignation from such board or commission. An unexcused absence is defined as any absence from a regular or properly noticed special meeting for which the member has not notified the Chairperson or staff liaison in advance of such meeting of his/her inability to attend such meeting.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2008-058

FIRE

Water Heater

On Thursday, January 31, 2008, the commercial grade water heater at Station 41 stopped working. This water heater was installed in 1994. The Township’s plumbing vendor, Southtowne Plumbing, inspected the water heater and recommended that the Township replace it, rather than repair the problem. They quoted a price of $4,900.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the emergency purchase of a 75 gallon commercial grade water heater for the Fire Department. The water heater is Model MBTC 1208020, manufactured by A.O. Smith, and is to be purchased from Southtowne Plumbing Inc. at a total cost of $4,900.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-059

TRAINING

For the past 19 years, Howell Rescue Systems has sponsored a two-day Auto Extrication class to provide hands on training to personnel who operate the tools used in extrication. Rescue 43 carries these extrication tools and, this year, three new members of Station 43 lack the hands on training that this class would provide. Chief Bill Gaul is requesting that Phil Duffy, John Zaremba and Francis Lugo, all Part-Paid Volunteer Firefighters, attend the class to be held May 3 and May 4, 2008, at Montgomery County Fairgrounds, Dayton, Ohio, at a cost of $537 each, totaling $1,611.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves Firefighters Phil Duffy, John Zaremba and Francis Lugo to attend the Auto Extrication Class to be held on May 3 and 4, 2008, at the Montgomery County Fairgrounds, Dayton, Ohio, at a total approximate cost of $1,611.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-060

PUBLIC WORKS

Inspection Camera

The purchase of an inspection camera system would provide crews with the necessary information for locating drainage problems and inspecting storm sewers. Staff has seen demonstrations of several units and has received quotes from three suppliers. Best Equipment Company, Indianapolis, Indiana, provided the lowest quote of $12,940. This item was budgeted in the 2008-2012 Financial Plan for $14,000.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the purchase of a sewer camera inspection system from Best Equipment Company, Indianapolis, Indiana, for the approximate cost of $12,940.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-061

REC CENTER

Rec Center employee Melissa Moran has successfully completed her six-month probationary period with Washington Township and has done a very good job. Staff is recommending that Melissa be appointed to a regular full-time status.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board appoints Melissa Moran, 722 Southline Drive, Lebanon, Ohio, as a regular full-time employee effective February 1, 2008.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2008-062

ADDENDUM

The Public Information Manager is preparing a 2007 Annual Report for residents of Washington Township. Three agencies have been contacted to submit bids for designing and printing services and two have submitted quotes. Based on the quotes received, she is recommending that Nova Creative Group be selected for this project.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the purchase of services from Nova Creative Group to design and print the 2007 Annual Report at the approximate total cost of $16,730.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-063

TOWNSHIP ADMINISTRATOR’S REPORT

Jesse Lightle reported that Monday, February 18 th, is a holiday and the offices will be closed.

CHECK REGISTER APPROVAL

The O.R.C. requires purchase orders that are created after the invoice date for goods and services to be certified by the Fiscal Officer that a sufficient sum was appropriated and free of any encumbrances (Then and Now Purchase Orders). If the amount is greater than $3,000.00, the Board must authorize payment.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the following Then and Now purchase(s) for payment:

Vendor                      PO#           Amount                    Approved Monthly Vendor

Genuine Auto Parts     43985         $2,378.96                   Yes
                                43989         $1,073.29                    Yes

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-064

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-065

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Recreation Refund Check Register dated February 11, 2008, in the amount of $33.00, said amount having been certified and appropriated.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-066

Trustee Comments

Mr. Snyder expressed his hope that there would not be a lot of snow and asked if the Township crews were ready. He was told that they were.

Mrs. Young indicated that she received a letter from Judge Hall asking for names of individuals to be considered for the Board of Commissioners for the Park District. Since Mrs. Wiseman is willing to be reappointed, Mrs. Young did not believe that they needed to respond to the letter.

ADJOURNMENT: 8:42 P.M.

All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting; and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

_______________________________

President

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Fiscal Officer