The Washington Township Board of Trustees met in Regular Session on March 3, 2008, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Young opened the meeting and led the Pledge of Allegiance.

MINUTES OF PRECEEDING MEETINGS

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held February 11, 2008, and the pre-meeting minutes and the minutes of the Special meeting held February 25, 2008.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2008-067

FISCAL OFFICER’s Business

ED/GE Payment

Since the early 1990’s, Washington Township has participated in the Montgomery County Economic Development and Government Equity Program (ED/GE). The program requires those communities experiencing economic growth to share a portion of that growth with those communities that are less fortunate. This is accomplished through the Government Equity Formula. The Finance Director has reviewed the County Office of Management and Budget’s annual update and finds the numbers agree with the contract. This year’s payment for Washington Township is $121,569. The Township will receive these funds back from the County at the end of the three year, settle up period. The ED/GE payment is due April 15 th.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board authorizes the 2008 ED/GE payment of $121,569 to the Montgomery County Commissioners.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-068

Citizen Concerns

Bob Kyvik, 2555 Goodfield Point, indicated that he received literature in the mail from Mr. Blair. Mr. Kyvik also mentioned that he attended the February 25 th special meeting. It was his understanding that Mr. Blair opposed the merger with the City of Centerville. He asked Mr. Blair if this means that he will not be participating in any public meetings.

Mr. Blair indicated no. He is concerned that his opponent is in favor of it, without having all of the data. Mr. Blair is in favor of getting the data before recommending a merger.

Mr. Kyvik asked the Trustees if they received a preliminary report from the University of Toledo. Mr. Blair indicated that they just received it today and they have not yet had time to review it. Mr. Kyvik indicated that he has reviewed the Toledo study and believes he could save taxes should a merger occur. Mr. Blair responded that it will save some people taxes, but it will cost others more. Objectively, as a person who serves the Washington Township community, Mr. Blair indicated he wanted to see the data so that he can tell the citizens that here is the concise report that they can use to evaluate and make a decision. Mr. Kyvik pointed out that neither the City of Centerville’s Council nor the Washington Township Trustees should make any opinions before it is studied. He is asking Mr. Blair to “buy in” to the fact that there looks like there could be some extensive savings. He asked Mr. Blair to not make any more statements of opposition. Mr. Blair indicated that he would be objectively looking at it. Mrs. Young added that this is why they commissioned the report. They wanted information to present to the voters. Mr. Snyder agreed that this is what the study is all about. He plans to come to every meeting with an open mind.

Mr. Kyvik asked Mrs. Young where her recommendation for status quo came from. Mrs. Young informed Mr. Kyvik that this is the third draft of the University of Toledo study. The first draft made a final statement that, since there is no pressure on Centerville or Washington Township to combine, the two entities have the luxury of time to decide what is best and that may be the status quo. She was paraphrasing that statement and she has not yet had the chance to see if this statement is included in the third draft, too.

LIQUOR PERMIT

Captain Osterfeld received an application to transfer a D2, D2X, D3 and D6 permit (on-premises consumption and carry-out of wine and mixed beverages until 1:00 a.m.; on premises consumption and carry-out of beer until 1:00 a.m., 5-1/6 gallons maximum size; on-premises sale and consumption of spirituous liquor until 1:00 a.m.; on-premises consumption of intoxicating liquor on Sunday from 10:00 a.m. until midnight) to Best Fondue, Inc., DBA The Melting Pot, 453 Miamisburg Centerville Road. Captain Osterfeld has reviewed the application and sees no reason to object. No action taken.

Departmental Business

Development Services

Purchases

The Township has traditionally provided a street map to residents as a supplement to the Quarterly newsletter. The latest version of this map was printed in 2005. During the last several months, staff has been working on creating a new street map, using our computer mapping software. This allows for greater flexibility in creating new and different maps as the need arises.

Staff has received quotes for printing 30,000 copies of those maps from four printing companies and recommends Westendorf Printing. They have printed previous Township maps and submitted the lowest quote.

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the purchase of printing services from Westendorf Printing, Dayton, Ohio, for printing new Township street maps at the approximate cost of $5,500.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2008-069

Fire

Part-paid firefighters are issued radio pagers, enabling them to respond when on duty. The Fire Department’s current stock of pagers consists of older models, which make repairs difficult and spare parts are no longer available. As these pagers wear out, it is the recommendation of Chief Bill Gaul to replace them with a newer version of pagers. This item was budgeted at $3,800.

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the purchase of seven (7) Minitor V - VHF pagers from P&R Communications at a total cost of $3,115. This price includes the charging unit, battery and a five-year extended warranty agreement. P&R is listed on the Township’s Annual Contract List for vendors.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2008-070

Public Works

In January, the Trustees authorized the purchase of a cab and chassis for a dump truck. In order to equip this truck, the purchase of a dump bed, snow plow, and salt spreader is necessary. The Township received quotes from two local suppliers and J.W. Devers and Sons provided the lowest quote at $28,245. A leaf collection box also needs to be built to fit the dump bed. J.W. Devers honored last year’s low quote of $4,365 for this item, with a total cost of $32,610 for both items. A total of $34,500 was budgeted for these purchases.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes purchasing a dump bed, snow plow, and salt spreader from J.W. Devers & Sons, 5 N. Broadway Street, Trotwood, Ohio, for the sum of $28,245.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-071

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes J.W. Devers to build a leaf collection box for the 2008 dump bed for the quoted price of $4,365.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2008-072

With spring around the corner, Public Works crews will begin their in-house repairs of Township roads, curbs and catch basins. The purchase of concrete is necessary for these repairs. Ernst Concrete, a division of Ernst Enterprises, has proven to be a superior distributor of concrete supplies and has provided the lowest quote for Class C concrete at $79.50 per cubic yard.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes the purchase of approximately 150 cubic yards of concrete and miscellaneous materials from Ernst Enterprises, Dayton, Ohio, for a total approximate cost of $11,925.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2008-073

Permission to Go to bid

Staff has been working on the 2008 Street Improvement Program. It is anticipated this year’s program will cost approximately $925,000. At this time, staff is requesting permission to go to bid.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes going to bid for the 2008 Street Improvement Program.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2008-074

Recreation

Permission to Go to Bid

Recreation Facilities Director Dave Paice would like permission to go to bid to replace the exhaust fans in the Rec Center’s natatorium. This project was listed in the 2008-2012 Financial Plan. Stan & Associates, Inc. has completed the design work and the Township is now ready to go to bid.

It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves going to bid for the replacement of exhaust fans in the Rec Center’s natatorium.

Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2008-075

TOWNSHIP ADMINISTRATOR’S REPORT

Mrs. Lightle reported that a Volunteer Fair was held last Thursday evening at Rec West. The Volunteer Fair is where a variety of community organizations come together to seek volunteers for their organizations. It was a nice opportunity for residents to meet with these organizations at one location. It was the Township’s first year for this event, and it was quite a success. It will probably be held again next year.

Mrs. Young also attended this event and indicated that there was a very nice crowd there. She complimented everyone at Rec West and at the Rec Center for putting this event together. She believed everyone enjoyed it.

CHECK REGISTER APPROVAL

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Regular Check Register dated March 3, 2008, in the amount of $170,606.94, said amount having been certified and appropriated.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-076

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Recreation Refund Check Register dated March 3, 2008, in the amount of $746.00, said amount having been certified and appropriated.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-077

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Special Check Register dated February 21, 2008, in the amount of $36,861.59, said amount having been certified and appropriated.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-078

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the Special Check Register dated February 29, 2008, in the amount of $54,381.05, said amount having been certified and appropriated.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2008-079

Trustee Comments

Mr. Snyder asked how we were doing on salt. Mr. Wanamaker informed him that we received another load today.

Mrs. Young added her congratulations to everyone at Rec West and Rec Center for the wonderful Volunteer Fair.

Mrs. Lightle announced that the Washington Township Trustees and Centerville City Council will be meeting to hear the presentation of the University of Toledo study on Monday, March 31 st at 7:30 p.m. at the Centerville Council Chambers. This will be put up on the Washington Township website and the announcement will go out to the newspapers.

ADJOURNMENT: 8:03 P.M.

All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting; and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

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President

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Fiscal Officer