The Washington Township Board of Trustees met in Regular Session on February 6, 2006, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Young led the Pledge of Allegiance.

MINUTES OF PRECEEDING MEETINGS

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held January 23, 2006.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-038

Clerk’s Business

Lighting District

Greg Smith, 2800 E. River Road, represented the developer, Oberer Companies. At this time, they are the only property owners in this lighting district. They are proposing the lighting district and, therefore, are in favor of the lighting district.

Mrs. Young closed the public hearing.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes approving the Resolution for a lighting district at Somerset Section 3 called Somerset Lighting District #3, for four 9,500 Lumen HPS Acorn Style fixtures with smooth, aluminum direct bury decorative poles, and that the Board also authorizes the Township Administrator to enter into a contract with Miami Valley Lighting for said lighting district.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. R2006-001

Contract

Staff has been interviewing firms to perform a general overview audit of the Township’s human resources system. After review, the firm of Clemans-Nelson and Associates was chosen. They have performed their review and provided recommendations. Their overall analysis is that the Township’s system is very good, but recommended areas that could be updated or improved. Staff has discussed their review with the Trustees and, at this time, is recommending that the firm be used to undertake human resources projects for the Township. It is recommended that they be put on retainer and under contract to perform several human resources projects.

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Trustees enter into a Management/Consultant agreement with Clemans-Nelson & Associates, Dublin, Ohio, to put them on retainer for one year at $175 a month.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-039

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves contracting with Clemans-Nelson & Associates, Dublin, Ohio, to update the Township’s Personnel Policies and Procedures manual at the estimated price of $6,000.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-040

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board authorizes to contract with Clemans-Nelson & Associates, Dublin, Ohio, to perform a job task analysis and update job descriptions for Washington Township for a price not to exceed $8,420.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-041

Citizen Concerns

Bob Kyvik, 2555 Goodfield Point, read a portion of a report by Mark Kingseed, Mayor of Centerville. The report referred to a citizens group that has stepped forward and is questioning whether or not a tax savings would be realized if the City of Centerville and Washington Township merged. The report also mentioned the cooperation that has taken place in recent years between the City of Centerville and Washington Township. Mr. Kingseed ends his presentation with his goal of meeting with the Township Trustees to discuss this matter further. Mr. Kyvik asked the Trustees to have an open mind, be proactive, and meet with both the Mayor and Mr. Kyvik’s committee to talk the issue over.

Mrs. Young indicated that the Mayor has been in touch with each member of the Board of Trustees about this issue and that it is being discussed.

FIRE/EMS ALLIANCE PRESENTATION

Fire/EMS Alliance Executive Director Charlie Wiltrout updated the Trustees on the activities in which the Alliance has been involved, what they have been able to accomplish for their membership, and where the Alliance is headed. The mission of the Fire/EMS Alliance is to help provide quality fire and EMS services, improve services where they can, and to save money.

Mr. Kyvik asked Mr. Wiltrout if the Fire/EMS Alliance had professional people to evaluate the level of service being provided by a certain location to see if it is adequate, inadequate, or is more than needed.

Mr. Wiltrout indicated that this is a part of strategic planning and master planning. He indicated that the Fire/EMS Alliance could do it.

ZONING CASE Z-512 K BOSSI INVESTMENTS

An application has been received for approximately two acres of land on the south side of Lyons Road, approximately one thousand feet west of Yankee Street. The property is currently zoned Planned Development Office 2 with a Second and Final Stage Plan approved. The proposed change is to modify the Second Stage and Final Plan, for approval of approximately a 580 square foot addition, which will connect the buildings located on Lyons Road. The Zoning Commission reviewed this application at their January 17, 2006, meeting and recommended approval.

Senior Planner Greg DeLong made a staff presentation. His slide presentation included a zoning and vicinity map, a future land use map, an aerial photograph, an existing approved site plan, a proposed site plan, a proposed floor plan, elevations, and site photos.

The proposal is to connect buildings located at 1840 Lyons Road (Building B-2) and 1860 Lyons Road (Building C). It is presently zoned PD-O2. The proposed addition is single story and 586 square feet. It will contain an interior connector and an office. The exterior façade materials will match the existing buildings, which are brick with dimensional shingle roofing. The amount of parking required in this development is 73 spaces. The existing parking lot has 83 spaces, therefore, they are in compliance. The proposed addition will allow Gem City Home Care to expand without relocating. They are presently located at 1860 Lyons Road. They want to start construction as soon as possible. The Zoning Commission voted unanimously in favor of the project subject to: 1) staff comments, 2) landscaping in parking lot landscape island as discussed; and 3) drawings to be updated prior to going to Trustees.

Ron Bossi, represented Bossi Investments Ltd., the owner of the property. He believed that connecting the building would give Gem City Home Care a chance to stay on the property and expand their facilities. The same materials will be used as the two existing buildings.

Mr. Blair asked if any of the neighbors had any concerns with this connection. Mr. Bossi indicated that Morgan Stanley leased the building from him and he was not aware of any concerns they had. He also built the building for Dr. Gallagher who does not object.

Mrs. Young confirmed that landscaping would be added in the spring and that he met with the Township’s Visual Improvement Program person.

Mr. Huff mentioned that the last time Mr. Bossi was here, they talked about the drainage area on Lyons Road. This is the property donated to the Township by Mr. Klass. The Township finally received a recorded title for that piece of property and will hire someone to evaluate the plants in that area since there may be a drainage area that the Township would need to protect. He indicated that there would be improvements made. Mr. Bossi indicated that he has received complaints about birds from those who park next to the trees in that area. He indicated that they would be happy if some of those trees were removed.

Mrs. Young closed the public hearing for the zoning case.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-512 K for Second Stage and Final Plan approval to change the previously-approved site and elevation plans in order to connect the buildings located at 1840 Lyons Road and 1860 Lyons Road, subject to: 1) staff comments, 2) landscaping in parking lot landscape island as discussed; and 3) drawings to be updated prior to going to Trustees .

Roll Call: Young, aye;

Blair, aye;

Snyder, aye.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-042

ZONING CASE Z-588 E DIVIDED RIDGE

An application has been received for approximately 283 acres of land located on the south side of Social Row Road, south of Paragon Road. The property is currently zoned Planned Development Residential with a Second and Final Stage Plan approved. The proposal is to modify the Second and Final Stage Plan. The Zoning Commission reviewed the application at their January 17, 2006, meeting and recommended approval.

Senior Planner Greg DeLong made a staff presentation. His slide presentation included a zoning and vicinity map, a future land use map, an aerial photograph, both the original and revised site plans, proposed landscape plans, and site photographs

Mr. DeLong indicated that the requested modifications are to address the concerns of the Montgomery County Engineers Office. They include straightening out Sarah Freeman Drive, changing the shape of some of the medians, eliminating flag lots, and changing lot lines throughout the development. The density, acreage and number of lots did not change. The Board of Zoning Appeals has approved all signage for the development. The landscape plans have been approved, they are only moving plants so that they are not in the right of way or on lot lines. The modifications resulted in minor adjustments to previously-approved plans for specific land uses as follows: amenity area decreased by 0.25 acres, Township park decreased by 0.67 acres, single-family units increased by 0.39 acres, multi-family units increased by 0.01 acres, open space increased by 0.63 acres, and right-of-way decreased by 0.12 acres. The church and daycare remained the same. The Zoning Commission recommended approval with three votes for approval, one against, and one member abstained.

Greg Smith, 2800 E. River Road, represented the developer, Oberer Companies. He thanked Mr. DeLong for his presentation. He confirmed that there were only engineering changes and no density changes. Area changes were incidental based on changing the road shape, which made it a safer road.

Mr. Kyvick indicated that he was on the Zoning Commission when this case was originally presented. He believed the Zoning Commission turned it down at that time; however, the Trustees approved it. He expressed his concern that this case was passed through too fast and necessitated these changes. He expressed his hope that the Zoning Commission understands all of the changes and why they came about and asked if they will ever stop.

Mrs. Young closed the public hearing for the zoning case.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-588 E for Second Stage and Final Plan approval to change a previously-approved site plan as part of the Washington Trace Planned Development in order for the development to meet County Engineer requirements. Proposed modifications include lot and road reconfiguration. Approval is subject to: 1) staff comments and 2) a meeting with the VIP Consultant to work out landscaping.

Roll Call: Young, aye;

Blair, aye;

Snyder, aye.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-043

Departmental Business

FIRE

Purchases

The 2006 Budget identifies the replacement of a 1996 medic unit. This is the fourth of four medic unit replacements. This item was budgeted at $150,000. The Chief is proposing to purchase the unit off of the current State of Ohio Bid Contract. The proposed road rescue medic unit will cost $152,315.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves purchasing one Road Rescue EMS unit from the State of Ohio Bid Contract, Schedule Index #STS 233, Schedule 778233B, at the approximate cost of $152,315 from Burgess Ambulance Sales, Loudonville, Ohio.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-044

The 2004 Expedition, which was being used by the Administrator, was turned over to the fire department last week. That vehicle will be put in service as the Battalion Chief’s car, to be used 24 hours a day, 7 days a week. The fire department is in need of purchasing lights and siren equipment for the vehicle so that it can be put into service.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes purchasing from Parr’s Safety, Galloway, Ohio, a lighting and siren package for the 2004 Expedition, which is to be used by Battalion 40, at the approximate cost of $2,782.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-045

Training

Fire Chief Ken Parks would like to send Fire Marshal Michael Long to the State Fire Marshal’s Fire Investigation and Law Enforcement School in Columbus, Ohio. It is scheduled for four weeks—one week in April, one week in May, one week in June, and one week in July. The total cost for the school is $577.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes Mike Long to attend the State Fire Marshal’s Fire Investigation and Law Enforcement School in Columbus, Ohio, for four weeks—one week in April, one week in May, one week in June, and one week in July of 2006 for a total cost of $577.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-046

The Fire Chief is requesting to attend the Fire Department Instructor’s Conference in Indianapolis, Indiana, from April 23 to April 29, 2006, at the approximate cost of $1,474.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes Chief Ken Parks to attend the Fire Department Instructor’s Conference in Indianapolis, Indiana, from April 23 to April 29, 2006, at the approximate cost of $1,474.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-047

GENERAL

There is surplus equipment currently being stored at the cinema building on McEwen Road. In addition, the Township has a 1991 International EMS medic unit and four old Sheriff’s cruisers. With the devastation that has taken place in Louisiana last fall, a request has been made to donate the medic unit, four cruisers, and office equipment to communities in the Louisiana area. The City of Slidell and Harrison County, Mississippi, have specifically requested this equipment.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Trustees declare the 1991 International EMS medic unit, four Sheriff’s cruisers, and the following list of surplus equipment no longer needed for the operation of Washington Township. The vehicles will be sold to the City of Centerville on February 12, 2006, for $1.00 each and the equipment will be sold together for $1.00, with the intention that said vehicles and equipment will be donated to the City of Slidell, Louisiana, and/or Harrison County, Mississippi.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-048

PUBLIC WORKS

Purchases

The 2006 CIP identifies the purchase of two 8-ton dump trucks. The Ohio Department of Transportation Office of Contracts has approved International Truck and Engine Corporation to provide the cab and chassis, State bid #023-06. Gallion-Goodwin Truck Body Company is to provide dump bodies, State bid #026A-05. These trucks were budgeted for a total of $140,000. There will be a request made later for installation charges of the dump bodies, it is anticipated to cost about $12,000 a piece.

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes purchasing two cabs and chassis from International Truck and Engine Corporation, West Chester, Ohio, at the State bid price of $108,748, State bid #023-06.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-049

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes purchasing two dump bodies from Gallion-Goodwin Truck Body Company, Winesburg, Ohio, at the quoted price of $11,678, State bid #026A-05.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-050

The 2006 CIP identifies the purchase of a storm sewer vacuum truck. The Ohio Department of Transportation Office of Contracts has approved International Truck and Engine Corporation to provide the cab and chassis, State bid #023-06. The State of Ohio Procurement has approved the vacuum and catch basin cleaner unit, manufactured by Clean Earth Environment Group, Contract #778235B. The vacuum and catch basin unit will be mounted on the cab and chassis. This unit is budgeted at $150,000. The quoted cost is $148,683.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes purchasing the cab and chassis from International Truck and Engine Corporation, West Chester, Ohio, under State Bid #023-06 and at the quoted price of $56,922.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-051

It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes the purchase of a vac all catch basin cleaner from Best Equipment Company, Indianapolis, Indiana, under State Bid Contract #778235B for the quoted price of $91,761.

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-052

recreation

Recreation Facilities Director Dave Paice, would like to purchase a PreCor EFX Fitness Machine to replace a unit that was put into service in 1998.

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board authorizes the purchase of one EFX C546I elliptical lower body fitness machine for a total cost $4,399 from The Fitness Store, Moraine, Ohio.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-053

ADDENDUM

The Public Information Manager is preparing a 2005 Annual Report for residents of Washington Township. Three agencies have submitted their bids for design and printing services. After reviewing these bids, she is recommending that Schlegel Creative Resources be selected for this project.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the purchase of services from Schlegal Craetive Resources to design and print the 2005 Annual Report at the approximate cost of $15,735.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-054

TOWNSHIP Administrator’s Report

Mr. Huff announced that there would be a joint meeting with the Zoning Commission, the Visual Improvement Program representative, and the Trustees on Wednesday, February 8, 2006, at 7:00 p.m. Proposed changes to the zoning resolution will be discussed.

CHECK REGISTER APPROVAL

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Regular Check Register dated February 6, 2006, in the amount of $568,512.12; said amount having been certified and appropriated.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-055

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Special Check Register dated January 31, 2006, in the amount of $57,224.15; said amount having been certified and appropriated.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-056

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Recreation Refund Check Register dated February 6, 2006, in the amount of $390.50; said amount having been certified and appropriated.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-057

Trustee Comments

None.

ADJOURNMENT: 8:52 P.M.

All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting, and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

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President

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Fiscal Officer