The Washington Township Board of Trustees met in Regular Session on July 17, 2006, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Young led the Pledge of Allegiance.
MINUTES OF PRECEEDING MEETINGS
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the minutes of the Workshop held June 12, 2006.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-203
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the minutes of the Regular meeting held June 19, 2006.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-204
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the minutes of the Workshop held June 26, 2006.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-205
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the minutes of the Workshop held July 10, 2006.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-206
FISCAL OFFICER’s Business
Advance
First year expenses were incurred for three recently approved, new lighting districts. The expense that was paid by the Township in July will be assessed to the County and collected on property tax bills next year. Since the Township made the payment this year, but money will not be collected until the following year, an advance needs to be made from the General Fund to the Lighting District Fund to cover first year expenses.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves an advance from the General Fund, Account 01-14-5041, to the Lighting District Fund 07, Account 07-03-4000, in the amount of $5,501.49.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-207
Appropriation Adjustment
With the advance from the General Fund to the Lighting District Fund to cover additional first year expenses for three new lighting districts, an appropriation adjustment is needed for the Lighting District Fund to reflect the increase in funds available to be spent.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board adjusts the 2006 Appropriation Resolution R2005-012 and M2006-093 from $32,340,957 to $32,346,458 for the following fund:
Fund # Fund Name Account Increase
07 Lighting 07-01-5010 $5,501.49
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-208
Appropriation Transfers
Under State law a state line item account cannot carry a negative balance. To prevent two accounts from going negative, staff needs approval from the Board of Trustees for intra-fund transfers.
The transfers are needed in the General Fund to reflect the actual available balance of donated funds from the Dayton Foundation for use by the Fire Department and for the advance to the Lighting Fund for the additional expense of three new Lighting Districts.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the following appropriation transfers:
From: To:
Fund: General (01) General
(01)
01-01-5034 $15,971.55 01-03-5020 $10,470.06
Bldg-Contingency Fire
Equipment
General
(01)
01-14-5014 $5,501.49
Advance
Out ___________
Fund
07 $15,971.55
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-209
Workers Compensation Group Rating
The Township has again qualified for the OTA Worker’s Compensation Group Rating Plan. The Township qualified for the 2006 plan year with premiums to be paid in 2007. This month, the Township will re-enroll for the 2007 plan year. The OTA has selected Frank Gates Company to be the group administrator for the plan. Since the Township qualifies for re-enrollment, Frank Gates estimates the Township will save approximately $141,500 for the 2006 plan year and $66,435 for the 2007 plan year. To take advantage of the group rates, the Township must contract with Frank Gates.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves contracting with Frank Gates Service Company, Dublin, Ohio, for the annual service fee of $24,551 for the period from July 1, 2006, through June 30, 2007, to administer the OTA’s Worker’s Compensation Group Rating Plan, of which the Township is a member.Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-210
Board of Zoning Appeals Appointment
Hank Dunn resigned from the BZA in June because he accepted a new job in Indianapolis, Indiana. Richard Ciambrone, who served on the BZA from June 1991 to November 2000 and then as an alternate from July 2001 through January 2003, has expressed an interest in being reappointed. His legal background and years of previous experience will be a positive addition to the Board of Zoning Appeals.
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board appoints Richard Ciambrone, 10716 Country Walk Court, Washington Township, Ohio, to the Washington Township Board of Zoning Appeals, to fill the unexpired term of Hank Dunn, effective July 18, 2006, and ending December 31, 2007.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-211
Visual Improvement Committee (VIP) Appointment
The Township received a letter from Sarah Stanton, expressing an interest in being reappointed to another term on the Visual Improvement Committee (VIP). Sarah has served on the VIP since July of 2001.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board reappoint Sarah Stanton, 41 Tranquil Trail, Washington Township, Ohio, to a four-year term on the Washington Township Visual Improvement Committee, effective July 18, 2006 and ending July 17, 2010.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-212
The Township also received a request from Cynthia Fraley who is interested in becoming a member of the VIP. It was moved by Mrs. Young, seconded by Mr. Blair, that the Board appoint Cynthia Fraley, 5204 Wheaton Street, Washington Township, Ohio, to a four-year term on the Washington Township Visual Improvement Committee, effective July 18, 2006, and ending July 17, 2010.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-213
Citizen Concerns
None.
AWARDS OF EXCELLENCE
Since 1988, Washington Township has selected employees for the annual Award of Excellence. There are six recipients in 2006 from the following categories: fire part-time, fire full-time, police, general part-time, general full-time and public works. Fellow employees nominated these individuals. Full-time Award of Excellence winners will receive $125 plus three additional days of vacation. Part-time winners will receive $200. In addition, the names of winners will be permanently inscribed on plaques displayed in various Township buildings. The following are excerpts from nomination forms:
Tom Achor – Fire Part-Time: “Tom was recommended not only because of his work reviewing and rewriting the department’s Standard Operating Procedures, but also his help to the administration in on-going self-assessment of the Fire Department. He has repeatedly shown his willingness to work with all levels of the department from command staff to the newest recruits. Tom splits his duties at Washington Township, spending part of his time as a driver/operator on an engine crew, and his duties at headquarters. He is well respected by full-time, part-time and volunteer firefighters.”
Craig Rauch – Fire Full-Time: “Craig is a hard working employee that puts a lot of time and effort into code research. It is noted that Craig’s positive get-it-done attitude, combined with his enthusiasm and helping employees with problem solving, makes working with him a pleasurable experience. When approached with any concern, Craig will devote his full attention to the issue until a satisfactory outcome is realized.”
Jeff Eckhart – Police: “Detective Eckhart has an outstanding monthly clearance rate in all types of crimes, such as felony assaults, missing juveniles and domestic violence. Detective Eckhart is respected by his fellow employees and can be relied upon to assist the troops with investigative tips. He interacts flawlessly with crime victims and has been recognized by the Sheriff’s Office for his off-duty assistance in processing prospective new employees.”
Heather Marple – General Part-Time: “Heather is an extremely hardworking employee. She is always willing to help out with any project. She is always on hand no matter how long it takes to finish the job. She does a great job with the kids and they interact with her very well.”
Kim Stevens – General Full-Time: “Kim’s internal customer service skills are outstanding. She is an excellent team player and is a dedicated employee. No request goes by the wayside, all are important to her and she will adjust her schedule to help. She always takes her time to find solutions to the unusual or difficult request.”
Shawn Goubeaux – Public Works: Shawn was nominated by fellow employees because of his performance and abilities over the last nine years of service. Specifically in the Cedar Creek basin flooding area, he had to remove tons of broken up concrete by hand that was blocking the flow of water. Shawn is always willing to provide a helping hand and his pleasant personality makes him a pleasure to work with.
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board recognizes Thomas Achor, Craig Rauch, Jeff Eckhart, Heather Marple, Shawn Goubeaux, and Kim Stevens as the 2006 Award of Excellence winners.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-214
ZONING CASE Z-672A AND Z-236C GRANDVIEW MEDICAL CENTER
An application was received for a Second and Final Stage Plan for a Planned Development Office 3 to construct a new 79,953 square foot medical office building and associated off-street parking on the Southview Medical Center complex. The parking will not only be associated with the office building, but there will be additional parking provided for the hospital on approximately 23.4 acres located on the southwest corner of Yankee Street and Leona Lane. The Zoning Commission reviewed this application at their May 16, 2006, meeting and recommended approval. Mrs. Young, at the June 19 th meeting closed the public hearing.
Mrs. Young thanked everyone in attendance and for all of the e-mails and correspondence about this zoning case.
Mr. DeLong made a staff presentation. His presentation included a memo dated July 14 th from Tom Toberen to the elected officials and administrator. He indicated that the intent of the memo was to provide the Trustees with additional information concerning the traffic study and future coordination of possible roadway improvements in the vicinity of I-675 and Yankee Street. His memo included the following points: 1) In approximately 1976, the Township Trustees approved Zoning Case Z-236, which established the original Special Use zoning for the hospital. It was stated in the approval that access to the site would be developed from State Route 725 and also Yankee Street. 2) In July of 1987, the Township Trustees approved Zoning Case Z-475, which was for a convalescent and retirement center. The approved site plan showed an access point off Yankee Street in the approximate same location as the one on the plan under consideration. 3) The previously-approved zoning cases for Southview established a 150 foot buffer along the north property line. this buffer is far in excess of our current setback requirement (50-60 feet). There were also no conditions put on the preservation of the existing trees in the buffer. No controls are currently in place to prevent the property owner from cutting down the trees. The site plan under consideration maintains the 150 foot buffer and also places restrictions on the maintenance of the wooded area. 4) The Montgomery County Engineers Office met with the developer’s traffic engineer (LJB) to review the information and data submitted with the traffic study. The County Engineers Office accepted the traffic distribution that was shown. There was disagreement between the County and LJB concerning the southbound movement on Yankee at the intersection with the northbound onramp of I-675. LJB concurred with the County’s analysis. Montgomery County then approved the Yankee Street access based on the conditions outlined in the letter from Joe Litvin dated June 6, 2006. In this June 6 th letter, Mr. Litvin has reserved the right to close the Yankee Street access point because of traffic operational problems. Southview Hospital has agreed to these conditions. Mr. DeLong referred to a letter from Mr. Henderson, Southview Hospital’s CEO dated July 6, 2006. It should be noted that Yankee Street is a county road under the jurisdiction of the County engineer. It is Township staff’s position that the Township should rely on the expertise of the County Engineer’s review and approval of the traffic study and access point. Mr. Toberen attached to his memo, correspondence from the hospital, the developer, Montgomery County and residents since the June 19 th hearing. He also included meeting minutes from the July 7 th meeting in which the developer, LJB, Montgomery County, ODOT and Washington Township were in attendance to discuss access alternatives. There was also a discussion concerning an expanded traffic study; however, Montgomery County felt that the current traffic study was sufficient at this time in order to approve the proposed Yankee Street access point. Mr. DeLong indicated that the County and ODOT would like to see if there are going to be future improvements to the onramps and exit ramps at the I-675 and Yankee Street overpass and the general vicinity outside the Southview Hospital. Then they would like to see an additional traffic study.
Mr. Blair indicated that the traffic access issue is not really the jurisdiction of the Board and should be left to the experts, the traffic engineers. He further indicated that these are public roads for public use and maintenance. He believed that sometimes you have to trust the people who make these decisions. His hope is that the access could be done right for safety.
Mrs. Young believed the issue was that Southview really does need another access point. For safety sake, she believed, for this reason, that another access point should be considered as a possibility.
Mr. Snyder reiterated that since it is a County road, it is out of the Township’s jurisdiction to determine whether this cut would work.
Mrs. Young indicated that she believed all of the issues have been addressed. She further believed that Southview has been doing its best to be a good neighbor.
Mr. Blair addressed a concern brought up by Mrs. Boice. He researched and found out that Buckeye Pools, his employer, built a therapy pool for Synergy. They have also built two pools on Eagle Creek and Burgundy Lane and built pools for a number of doctors and residents in the community. He did not believe that any past business dealings he has ever had would be a conflict for him to make a decision. In 18 years, he has never compromised his integrity. He stepped back when there was a conflict or even a potential conflict. He does not believe this case presents a conflict.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves Zoning Case Z-672A for a Second Stage and Final Plan to construct a new two-story medical office building with associated off-street parking on 23.40 acres of land located at the southwest corner of Yankee Street and Leona Lane in a Planned Development Office 3 (PD-O3) zoning district subject to the following modifications: 1) staff comments with final drawings to the Trustees, 2) Montgomery County approval of Yankee Street access, 3) developer is responsible for Yankee Street roadway improvements, 4) waive the 15 parking spaces not within fifty feet of a deciduous tree, 5) 9’ x 18’ parking spaces are acceptable, 6) mechanicals to be screened with harmonious materials, and 7) maintain 150 foot buffer along the north property line. The buffer is to remain in its natural state with the exception of routine maintenance (removal of dead or diseased trees, bushes, shrubs, mowing or weeding).
Roll Call: Young, aye;
Blair, aye;
Snyder, aye.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-215
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-236C for modification to an existing site plan to allow for a 105 space off-street parking lot.
Roll Call: Young, aye;
Blair, aye;
Snyder, aye.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-216
ZONING CASE Z-676 AND Z-676A TOBIAS FUNERAL HOME
An application was received for approximately 2.66 acres of land located on the southwest corner of Far Hills Avenue and Rahn Road. The property is currently zoned Special Use and the proposal is for Planned Development Office 2, Two Stage and a Second and Final Stage Plan. The proposal is to add a garage to the Tobias Funeral Home property. The Zoning Commission reviewed this application at their June 27, 2006, meeting and recommended approval.
Senior Planner Greg DeLong made a staff presentation. His slide presentation included a proposed land use map, a Township zoning and vicinity map, an aerial photograph, a proposed site plan, proposed elevations, and site photos.
Mr. DeLong indicated that there are two cases. Zoning Case 676 is to rezone the property from Special Use to PD-O2 and 676A is for approval of a four car detached garage. The rezoning request is for 2.662 acres of land. The proposed rezoning consists of two parcels of land, both owned by Tobias Funeral Home. According to the Township Zoning Resolution, any property established as a Special Use District shall remain in existence as approved unless replaced by any presently active zoning district, but no new Special Use District shall be created after December 17, 1985. The applicant would like to build a new single-story, four car garage to store funeral home vehicles on the property. The site plan approved for the property when the Special Use District was established does not show a garage, therefore, the rezoning is required. On April 24, 2006, the Township Board of Zoning Appeals approved the proposed garage to have a reduction in the rear yard setback from 60 feet to 34.5 feet. As part of the Second Stage and Final Plan approval, the applicant asked the Commission and Trustees to waive the requirement for 65 percent of brick or stone on each side of the exterior of the building. The Zoning Commission recommended granting this variance. The applicant is proposing for the rear face of the garage to be vinyl siding. According to the Proposed Land Use Plan in the Create the Vision Community Plan, the property is classified as existing Commercial. Surrounding land use and zoning includes: North = Office building (PD-O), South = Masonic temple (PD-O2 & R-3), East = Office building (PUD-O – City of Kettering), and West = Office & commercial building (SU). The Zoning Commission voted 4-0 in favor of approving Zoning Case Z-676 and 3-1 in favor of Zoning Case Z-676A. There was a concern from the Zoning Commission about the dumpster not being enclosed. The Montgomery County Planning Commission recommended approval.
John Koverman, attorney for the applicant, made a presentation. He indicated that they needed a variance because the big area behind the Masonic Temple is still zoned R-3. The Masonic Temple was notified of what Tobias is trying to do and had no problem with it. He indicated that there was a creek behind there, which he believed is a tributary to Holes Creek. He did not believe it has been touched since the pioneer days. It is very rugged back there. He also believed that there was an old gristmill back there. This gives an idea of the velocity of the water that goes through there. They are asking for vinyl in the back because no one will ever see the rear. The garage was designed with the vinyl on the top and brick around it to match the existing funeral home. The garage doors will be steel that will have a baked on acrylic finish.
Mr. Snyder asked about the number of trees that would be cut down and asked if you would be able to see the Masonic Temple. Mr. Koverman indicated that there was plenty of buffer there. They would be removing mostly honeysuckle. No trees of any significant size would need to be taken out. The reason they have to build there is due to the sanitary sewer easement to the south, which would prevent them from going back any further.
Mr. Blair asked if there was some shared parking arrangements with the spa. Mr. Koverman indicated that there was no shared parking but it is possible to drive back and forth.
Mr. Blair asked Mr. Koverman if he was aware of the comments made about working with staff and the Township Law Director about screening the dumpster. Mr. Koverman indicated that they would do whatever the law required.
Mr. Blair asked why Mr. Anderson was opposed to approving the case. Mr. DeLong indicated that it was because he was concerned about setting a precedent where the vinyl siding was concerned.
In response to Mrs. Young’s question about the sanitary sewer, Mr. DeLong showed her on the map where the easement was located for the sanitary sewer.
Mrs. Young closed the public hearing on Zoning Case Z-676 and Z-676A.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-676 for a change in zoning from Special Use (SU) to Planned Development Office 2 (PD-O2) Two Stage for 2.662 acres of land located at 5471 Far Hills Avenue.
Roll Call: Young, aye;
Blair, aye;
Snyder, aye.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-217
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-676 A for Second Stage and Final Plan approval to construct a new single-story, four-car detached garage to store funeral home vehicles at 5471 Far Hills Avenue in a Planned Development Office 2 (PD-O2) zoning district subject to staff comments and that the applicant work with staff and the Township Law Director on the requirements of screening the dumpster.
Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2006-218
ZONING CASE Z-677 NRC PROPERTIES
A request was made for approximately .859 acres of land located on the west side of Far Hills Avenue, north of Tranquil Trail. The property is currently zoned Special Use. The proposed change is to Planned Development Business 2 Two Stage to allow for a proposed jewelry store to locate on the property. The Zoning Commission reviewed this application at their June 27, 2006, meeting and recommended approval.
Senior Planner Greg DeLong made a staff presentation. His slide presentation included a proposed land use map, a Township zoning and vicinity map, an aerial photograph, a preliminary site plan, preliminary elevations, a color rendering, and site photos.
Mr. DeLong indicated that the property is a residential dwelling that has been converted into office space. The proposed rezoning from Special Use to Planned Development Business 2 is for 0.859 acres of land. According to the Township Zoning Resolution, any property established as a Special Use District shall remain in existence as approved unless replaced by any presently active zoning district. The Special Use zoning designation allows for an office use. The applicant would like to operate a retail/wholesale jewelry sales establishment; therefore, the rezoning is required. The wholesale portion of this case is extremely small in square footage. It is more of an accessory to the jewelry sales. Once zoning is approved, the applicant will return with the Second Stage and Final Plan application detailing the off-street parking, building exterior, and landscaping. One June 12, 2006, the Board of Zoning Appeals approved a sideyard setback reduction from 80 feet to 6.4 feet for the future building on the property from the north property line. The property is located north of Study Area D in the Create the Vision community Plan. Mr. DeLong indicated that the Trustees may wish to take into consideration the recommendations of the Community Plan. According to the Community Plan, goals pertinent to Study Area D include: promoting redevelopment and infill development over greenfield development, strengthening the economic community, creating a sense of place, enhancing pedestrian experiences and creating centers of activity. A summary of recommendations include, but are not limited to: create a vibrant downtown core for the community, create a safe pedestrian environment, create a niche for new business opportunities and identity, promote destination-oriented uses, and implement place-making strategies. According to the Proposed Land Use Plan in the Create the Vision Community Plan, the subject property is classified as existing Office. Surrounding land use and zoning to the property includes: north = Ohio Bell switching station (R-4); south = office (SU); east = offices (Office – Service zoning district for the City of Centerville); west = single-family residence (R-4).
The Montgomery County Planning Commission recommended approval. The Zoning Commission voted 4-0 in support of the change and made comments for the Second Stage application.
Richard Beatty, 650 Miamisburg-Centerville Road, represented the applicant. He indicated that the building on this property is old and has become obsolete. When the applicant returns with his Second Stage and Final Plan, they will address lighting, drainage, landscaping and building materials. The old house is a story and a half. There is also a breezeway and garage, which will be removed. In the footprint of the new building, about 900 square feet of the 1800 square foot building will be two-story. This will give the building a more commanding presence. The second floor will be used for private offices for the owners.
Mr. Blair asked what kinds of uses are permitted in PD-B2. Mr. DeLong indicated that retail offices, eating establishments, drinking establishments, personal services, administrative and business and professional offices, veterinarian offices, institutional, entertainment, and basic organization and association facilities are permitted.
Mrs. Young closed the public hearing for the zoning case.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-677 for a change in zoning from Special Use (SU) to Planned Development business 2 (PD-B2) Two Stage for 0.859 acres of land located at 7245 Far Hills Avenue subject to the following comments: 1) screening of mechanicals, 2) extensive landscaping, 3) dumpster to be enclosed, 4) surface of parking lot upgraded, 5) submission of building materials, and 6) work with the property owner to the south about sharing the access point onto Tranquil Trail.
Roll Call: Young, aye;
Blair, aye;
Snyder, aye.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-219
ZONING CASE Z-675 WASHINGTON TOWNSHIP BOARD OF TRUSTEES
The Washington Township Board of Trustees proposed a text amendment to Article 9 of the Washington Township Zoning Resolution. Article 9 is the 0-3 Zone, Office District 3. The proposal is to lower the maximum height of a building from 120 feet to 48 feet.
Senior Planner Greg DeLong made a staff presentation. The intent of the proposed change is to maintain consistent development standards throughout all of the Township’s Office zoning districts. The proposed change is to include the district title change, a maximum building height reduction and subsequent modifications. Mr. DeLong presented a signed resolution that the Trustees passed on May 1, 2006. One of the changes in the resolution was a change in title to O-3 Office District. another change was a reduction in building height to 48 feet in height, and the third change was to be consistent in setbacks with the O-1 and O-2 zoning districts. The Montgomery County Planning Commission recommended approval. The Zoning Commission voted 4-0 for approval.
Mrs. Young closed the public hearing for the zoning case.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-675 to change Article 9 of the Washington Township Zoning Resolution.
Roll Call: Young, aye;
Blair, aye;
Snyder, aye.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-220
NATIONAL ASSOCIATION OF TOWNS AND TOWNSHIPS
The National Association of Towns and Townships is having their annual conference in Washington, D.C. from September 5 through September 7, 2006. At this time staff is requesting approval for the elected officials to attend.
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board authorizes expenses associated with the National Association of Towns and Townships Conference in Washington, D.C from September 5 through 7, 2006, from Washington Township’s elected officials.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-221
LIQUOR PERMIT
Captain Osterfeld received a request for a liquor permit transfer for a C-1 license, which is a Carry Out Of Beer, until 1 a.m., to MMS Far Hills Incorporated, doing business as Washington Square Shell, at 6001 Far Hills Avenue. Captain Osterfeld reviewed the request and sees no reason to object. No action taken.
Departmental Business
DEVELOPMENT SERVICES
Purchase
The 2006 Budget identifies the purchase of a handheld GPS unit. A GPS unit will allow staff to add features to the Township’s mapping system that are not currently shown, such as new construction, specific trees, light poles, etc. Ellerbusch Instrument Company has provided a quote for the system from the State Bid Contract. Staff tested the unit and found it compatible with the Township’s current GIS system. This was budgeted at $7,500.
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves the purchase of one Trimble Geo Explorer XT Handheld GPS Unit and associated software through the State Bid Contract #775667A from the Ellerbusch Instrument Company, Cincinnati, Ohio, at the quoted price of $6,788.
Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2006-222
FIRE
Resolution
The Trustees were requested to adopt a Resolution to amend the Southwest Ohio Fire Safety Council’s Unified Standards. This Resolution amends and supplements the Unified Fire Code adopted by the Township in September of 1995.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board adopts the Resolution to adopt the 2005 Southwest Ohio Fire Safety Council’s Unified Standards as proposed in Exhibit A attached)
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. R2006-007
Personnel
Faith Mader has completed her one-year probationary period and is eligible for regular full-time status.
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board appoints Faith Mader, 6654 Brandon View Court, Huber Heights, Ohio as a regular full-time Fire Alarms Operator, at union contract Step 2, effective July 19, 2006.
Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2006-223
Purchases
The Fire Department needs to purchase a PTO generator for the new air van going into service. Senior Supervisor Dave Herbst received three quotes and recommends purchasing the unit from Kaffenbarger Welding, at $6,670. This is a budgeted item, carried over from 2005.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes the purchase and installation of a 10 kilowatt van air generator from Kaffenbarger Welding, Dayton, Ohio, at a total cost of $6,670.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-224
Training
Fire Chief Ken Parks would like to send Fire Marshal Michael Long to the Compudyne Seminar in Milwaukee, Wisconsin, from September 25 through September 29, 2006, for the Township’s CAD program at the dispatch center, at a cost of $818.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes Michael Long to attend the Compudyne Seminar in Milwaukee, Wisconsin, from September 25 through September 29, 2006, at a total estimated expense of $818.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-225
GENERAL
Contracts
Washington Township and the City of Centerville have a joint project adjacent to Town Hall, which modifies the drainage and the parking lot to allow for up to 100 parking spaces. As part of the project, the City of Centerville replaced a significant amount of the sidewalk brick in the area. Washington Township has three different types of bricks in front of Town Hall on the sidewalk that is badly in need of repair. As part of this project, to finish off the area, it is recommended that the existing sidewalk brick be torn out, that new concrete be poured and that new brick be put in place. The City of Centerville has already gone out to bid for this project and is willing to include this work in the bid. It is estimated that it will cost approximately $22,000.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes reimbursing the City of Centerville approximately $22,000 to remove the sidewalk brick in front of Town Hall, replace the concrete, and put in new brick to match what has been done in the parking lot project.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-226
PUBLIC WORKS
The Public Works Department annually budgets money for painting lanes on roadways. This year the Township has been invited to join the Montgomery County Paint Striping Program that recently went out to bid. Participating with Montgomery County would save the Township money. Reimbursement to the County would be approximately $9,000.
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board reimburses Montgomery County Engineers Office approximately $9,000 for striping of Township roadways.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-227
Training
Public Works Mechanic John Atchley wishes to attend the Spartan Chassis Fire Truck Training Conference in Lansing, Michigan, from August 13 through August 17, 2006. The Spartan Chassis Fire Truck Training provides the latest techniques in heavy-duty truck repair.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes John Atchley to attend the Spartan Chassis Fire Truck Training Conference in Lansing, Michigan, from August 13 through August 17, 2006, at an approximate cost of $853.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-228
Pavement Maintenance
Each year, Washington Township has included an asphalt rejuvenator treatment to streets that were recently resurfaced. This process adds longevity to the pavement and is part of the Street Maintenance Program. This is budgeted at $65,000. The Ohio Department of Transportation contract #101L-07 has approved Pavement Technologies as the supplier and applicator for Reclamite (CMS-2).
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves Pavement Technologies, Westlake, Ohio, for the application of Reclamite (CMS-2) on selected Township roads for the approximate cost of $60,218.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-229
RECREATION
Vermont Systems of Essex Junction, Vermont, provided the computer operating system at the Rec Center. This system maintains all financial data, tracks permit holders, and registers patrons for classes. There are a series of updates to the Rec Trak System and a need for maintenance.
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board authorizes contracting with Vermont Systems, Essex Junction, Vermont, for maintenance and updating the Rec Trak System at a total cost of $3,862.
Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2006-230
Each year when the Rec Center closes for heavy maintenance, the gym floors in the main building are refinished. In the past the Township has used Stratton Wood Floors. Since they have been sold to Traditional Hardwood Floors and they have given the Township the same price as the last few years, staff is recommending contracting with Traditional Hardwood Floors.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes contracting with Traditional Hardwood Floors, Columbus, Ohio, to refinish the two gymnasium floors in the Rec Center at a total cost of $4,090.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-231
The O.R.C. requires purchase orders that are created after the invoice date for goods and services to be certified by the Fiscal Officer that a sufficient sum was appropriated and free of any encumbrances (Then and Now Purchase Orders). If the amount is greater than $3,000.00, the Board must authorize payment.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the following Then and Now purchase for payment:
Vendor PO# Amount Approved Monthly Vendor
Frank Gates #40511 $12,275.50 No
General
Vectren requested an easement along Spring Valley Road, ten feet behind the proposed right-of-way line, for the one acre parcel that Washington Township owns, just to the west of McEwen Road. This easement will allow the lot to have access to gas service in the future.
It was moved by Mr. Blair, seconded by Mr. Snyder, that the Board authorizes a ten foot easement behind the right-of-way line for parcel number 067-036-7-0115 for a one acre parcel owned by Washington Township, west of McEwen Road.
Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2006-233
Recreation
The 2006 CIP identifies a major repair to the water slide at the Recreation Center. This item is budgeted at $35,000. Dave Paice, recreation facilities director, has been working with a number of companies, trying to find someone to rebuild the stair system on the water slide with aluminum stairs so they would not rust. He was finally able to locate Miracle Welding in Franklin, Ohio, who can completely rebuild the stair system with aluminum product. This is a single source vendor.
It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes contracting with Miracle Welding, Franklin, Ohio, for the replacement of the stair system on the waterslide at the Rec Center for a total of $15,860.
Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2006-234
Also a single source vendor was found for refurbishing the fiberglass flume of the waterslide. Dave Paice found a company in Edenboro, Pennsylvania, that can provide this service. and allow the Township to use its existing fiberglass. It will be completely refurbished and will appear to be brand new when completed.
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board authorizes contracting with Fiberglass Services, Edenboro, Pennsylvania, for the total refurbishing of the fiberglass flume of the waterslide for a total cost of $19,990.
Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2006-235
The 2006 CIP identifies the remodeling of the front entrance of the Recreation Center as an unfunded project, at $100,000. As part of the maintenance of the Rec Center building, the carpet needs to be replaced in the entire building. Also, the remodeling of the front entrance has been scaled back to accommodate the Rec Trak system, new counter space and replacement of the doors. This project is significantly less costly than was anticipated when the CIP was prepared last year. At this time staff is requesting permission to go to bid for the remodeling of the entrance of the Rec Center and also for replacing the carpet.
It was moved by Mr. Blair, seconded by Mrs. Young, that the Board authorizes going to bid for the remodeling of the entrance to the Rec Center and for replacing the carpet.
TOWNSHIP Administrator’s Report
Mr. Huff reminded the Trustees that on July 19 th at 6:00 p.m. there will be joint meeting in the meeting room with the Zoning Commission and the chairman of the BZA to update the Zoning Resolution.
The workshop scheduled for July 24 th is to be held at Fire Station 41 on Maple Avenue at 7:00 p.m. The purpose of this is to review the new dispatch center that was just installed at Fire Station 41.
On July 31 st, there will be a Joint Entities meeting at the Activities Center on Main Street in Centerville.
Mr. Huff also announced that he would be off on Friday and next Thursday and Friday.
CHECK REGISTER APPROVAL
The O.R.C. requires purchase orders that are created after the invoice date for goods and services to be certified by the Fiscal Officer that a sufficient sum was appropriated and free of any encumbrances (Then and Now Purchase Orders). If the amount is greater than $3,000.00, the Board must authorize payment.
It was moved by Mr. Snyder, seconded by Mrs. Young, that the Board approves the following Then and Now purchase for payment:
Vendor PO# Amount Approved Monthly Vendor
Boundtree 40497 $3,171.12 Yes
Vote on Motion: Snyder, aye; Young, aye; Blair, aye. M2006-237
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Regular Check Register dated July 17, 2006, in the amount of $460,365.82; said amount having been certified and appropriated.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-238
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Recreation Refund Check Register dated July 17, 2006, in the amount of $1,420.00; said amount having been certified and appropriated.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-239
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Special Check Register dated July 5, 2006, in the amount of $54,173.86; said amount having been certified and appropriated.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-240
It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board approves the Special Check Register dated July 10, 2006, in the amount of $9,892.53; said amount having been certified and appropriated.
Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2006-241
It was moved by Mr. Snyder, seconded by Mrs. Young, that the Board approves the Special Check Register dated July 13, 2006, in the amount of $10,426.13; said amount having been certified and appropriated.
Vote on Motion: Snyder, aye; Young, aye; Blair, aye. M2006-242
Trustee Comments
Mr. Snyder made the suggestion that the Trustees announce prior to continuing a zoning case, that the public hearing portion has been closed and that the Trustees would only be voting at the next meeting for which they are welcome to come back and listen.
ADJOURNMENT: 9:25 P.M.
All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting, and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.
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President
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Fiscal Officer