The Washington Township Board of Trustees met in Regular Session on January 22, 2007, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Blair opened the meeting, gave an invocation, and led the Pledge of Allegiance.

MINUTES OF PRECEEDING MEETINGS

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held December 18, 2006.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-022

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held January 8, 2007.

Vote on Motion: Young, aye; Blair, aye; Snyder, abstained. M2007-023

FISCAL OFFICER’s Business

Transitional Work Program

The Township currently works with the Bureau of Workers Compensation to facilitate getting injured workers back to work in a light duty capacity on a case-by-case basis. The Bureau has a formal policy called Transitional Work Program, which includes a job analysis of Township positions. This analysis is available to doctors and the Bureau for quickly identifying potential light duty jobs. Staff has applied for and has received a grant from the Bureau to pay for the entire Transitional Work Program creation. Therefore, at this time, staff is recommending approval of the Transitional Work Program.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Transitional Work Program Policy and authorizes the Administrator to sign any appropriate paperwork required to implement this program with the Bureau of Workers Compensation.

Citizen Concerns

None.

CREATE THE VISION UPDATE

Angie Tapogna, Create the Vision Coordinator, gave a presentation on the activities of the Create the Vision Committee which took place in 2006. Accomplishments include: 1) received an award for excellence for intergovernmental cooperation from the Ohio City/County Management Association, 2) held their first open house, 3) published and produced first annual report. The 65-page report can be downloaded by going to createthevision.org. 4) 120 of the 198 strategies are currently in progress or have been completed. The Committee will be meeting only twice in 2007. The first meeting will be May 9 th and the last meeting will be October 10 th. In addition to serving on the Create the Vision Committee, Ms. Tapogna also serves as Centerville’s Arts Program Coordinator. She wanted everyone to note the following Winter Performance Series dates: February 10 – Mayhem and Mystery Dinner Theater, February 23 – Art at the Trace, and March 18 – Free concert of the Dayton Philharmonic Orchestra String Quartet.

ZONING CASE Z-684 WASHINGTON TOWNSHIP BOARD OF TRUSTEES

An application was made for a proposed zoning change to the Washington Township Zoning Resolution for text amendments for Articles 1 through 4. The intent of the proposed text amendments is to address legal issues, improve code enforcement, and organize the Zoning Resolution into a more up-to-date, readable, and understandable code. The Zoning Commission reviewed and approved the proposed amendment at their November 21, 2006, meeting.

Andy Ehrhart made a staff presentation. Mr. Ehrhart indicated that the intent of the proposed text amendments is: 1) to address legal issues (Over time, laws have changed.), 2) to improve code enforcement (This would allow staff to perform code enforcement when there are changes to the Ohio Revised Code without having to go before the Trustees for approval every time there is a change.), and 3) to organize the Resolution into a more up-to-date, readable and understandable code. The Montgomery County Planning Commission reviewed this case at their November 9, 2006, meeting and recommended approval of the text revisions. The Zoning Commission also recommended approval at their November 21, 2006, meeting.

Mr. Blair closed the public hearing for the zoning case.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Zoning Commission’s recommendation for approval of Zoning Case Z-684 for text amendments for Articles 1 through 4 of the Washington Township Zoning Resolution.

Roll Call: Blair, aye;

Snyder, aye

Young.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-025

LIQUOR PERMIT

Captain Osterfeld is in receipt of two requests for the transfer of liquor permits. One is for Fricker’s on State Route 725; and the other is for Keydon Management, doing business as Celebrity’s at 507 Miamisburg Centerville Road. Both are for D-5 and D-6 permits, allowing on-premise consumption and carryout until 2:30 A.M. and Sunday liquor sales. Captain Osterfeld has reviewed the applications and sees no reason to object.

Departmental Business

FIRE

Agreements

Washington Township, along with other jurisdictions in Montgomery County who have a dispatch operation, have been approached by Montgomery County regarding the possibility of consolidating dispatch to one or more areas. Approximately one and a half years ago, Montgomery County hired GeoComm Inc., a consulting firm with national experience, to make recommendations on the most cost-effective options to provide public safety dispatch in Montgomery County. That study concluded that consolidating dispatch systems had the potential to improve emergency communications and to be more cost effective. Their proposal is for communities that are interested in exploring this further to prepare a Resolution to Participate to explore how the consolidated dispatch would affect their specific operations. The next study is anticipated to take place between February and June 30, 2007. Participants in this study have the ability to withdraw at any time prior to June 30, 2007. For the Township to officially join any consolidated dispatch center, an additional resolution would be required to be passed by the Washington Township Board of Trustees.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board adopts the following Resolution of Intent to participate in further exploration and study regarding a consolidated dispatch system in Montgomery County, Ohio:

A RESOLUTION OF INTENT TO PARTICIPATE IN FURTHER EXPLORATION AND STUDY REGARDING A CONSOLIDATED DISPATCH SYSTEM IN MONTGOMERY COUNTY, OHIO

R2007-001

WHEREAS, a consolidated emergency dispatch system in Montgomery County is being studied at the request of the Greater Dayton Area Mayors and Managers Association; and

WHEREAS, GeoComm, Inc. a consulting firm with national expertise, was hired to review the existing public safety dispatch structure in Montgomery County and to make recommendations as to the most cost-effective options to provide public safety dispatch to all political subdivisions within Montgomery County; and

WHEREAS, the study conducted by GeoComm, Inc., concluded that a consolidated dispatch system had the potential to improve emergency communications and be more cost-effective for participating communities; and

WHEREAS, Montgomery County has requested that communities intending to participate in a process of further exploration of possibilities involving a consolidated dispatch system, including governance policies, possible center locations and other operational details, adopt a Resolution of Intent to participate in a process of further exploration of possibilities involving a consolidated dispatch system prior to February 1, 2007; and

WHEREAS, Montgomery County has indicated that communities participating in the process of further exploration of possibilities involving a consolidated dispatch system may unilaterally opt-out of the process on or before June 30, 2007, without incurring any obligation to become part of a consolidated dispatch system; and

WHEREAS, as a provider of public safety services in Montgomery County, Washington Township, Montgomery County, and its citizens will be affected by any consolidation of dispatch operations that occurs.

NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF WASHINGTON TOWNSHIP, MONTGOMERY COUNTY, STATE OF OHIO, ALL THE MEMBERS THERETO CONCURRING, THAT:

Section 1. Washington Township does hereby opt-in to a process of further study and review into the development of a consolidated public safety dispatch system to serve citizens of Montgomery County.

Section 2. Washington Township makes no commitment to be part of a countywide public safety dispatch operation beyond participation in the process of further exploration of the possibilities involving a consolidated dispatch system. The Township may unilaterally opt-out of the process at any time prior to June 30, 2007, and an additional Resolution shall be required by Washington Township should it determine that becoming a part of a consolidated dispatch system is in the best interests of its citizens.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. R2007-001

Training

Fire Chief Ken Parks is requesting to send four individuals to the 2007 Fire Department Instructors Conference in Indianapolis, Indiana, from April 15 through April 21, 2007. For the first two individuals to attend, it will cost $1,200 each; and for the additional two individuals to attend, it will cost $975 each. The difference in the price is due to their sharing rooms.

It was moved by Mr. Snyder, seconded by Mrs. Young, that the Board approves Captain Daryl Meyers and Lieutenant Ken Luzius to attend the Fire Department Instructors Conference in Indianapolis, Indiana, from April 16 through April 21, 2007, at a total cost of $1,200 each, and that the Board approves Lieutenant Scott Kujawa and Lieutenant Bruce Manfredi to attend the Fire Department Instructors Conference in Indianapolis, Indiana, from April 15 through April 20, 2007, at a cost of $975 each.

Vote on Motion: Snyder, aye; Young, aye; Blair, aye. M2007-026

PUBLIC WORKS

Acceptance of Roadways

The Public Works department has inspected Birkdale Village Section 1, and has determined that the street is ready for public use and maintenance. This street meets the requirements for a dedicated street. The street to be accepted is Winston Farm Lane, at 1,420 linear feet.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board accepts for public use and maintenance the street in Birkdale Village Section 1.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-027

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board establishes the speed limit for Birkdale Village at 25 miles per hour and authorizes the placement of signage in accordance with the Ohio Manual of Uniform Traffic Control Devices.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2007-028

Somerset Section 3 is ready for public use and maintenance. This subdivision has been inspected by the Public Works department and meets the requirements for a dedicated street. The streets to be accepted are Carrick Drive, at 897 linear feet, and Chedworth Drive, at 536 linear feet.

It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board accepts for public use and maintenance the streets in Somerset Section 3.

Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2007-029

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board establishes the speed limit in Somerset Section 3 at 25 miles per hour and authorizes the placement of signage in accordance with the Ohio Manual of Uniform Traffic Control Devices.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2007-030

Agreements

Each year Washington Township enters into an agreement with the Montgomery County Sanitary Engineering Department to reimburse Washington Township for streets damaged due to water or sewer line failure. Washington Township is reimbursed for the expenses plus ten percent for administrative fees.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes the Administrator to enter into an agreement with the Montgomery County Sanitary Engineering Department for reimbursement to Washington Township for the repair of streets damaged by water or sewer line failure.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-031

Washington Township is reimbursed by the Montgomery County Engineers Office up to $8,750 for work done on Township roadways.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes staff to enter into the 2007 Partnership Pool Program for reimbursement up to $8,750 for work being performed on Township roadways.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-032

Permission To Go To Bid

Staff has been working on a 2007 Street Improvement Program. It is anticipated that this year’s program will cost approximately $875,000. At this time staff is requesting permission to go to bid.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board authorizes going to bid for the 2007 Street Improvement Program.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-033

Previously Washington Township entered into a Pavement, Valve and Manhole Agreement with Montgomery County. The agreement was to make necessary repairs to roadways when water or sewer lines broke. This year Washington Township needs to bid this work out. It is anticipated that the repairs will cost approximately $73,000.

It was moved by Mr. Snyder, seconded by Mr. Blair, that the Board grants permission to go to bid for the Pavement, Valve and Manhole Repairs Project to make necessary repairs to roadways when water or sewer lines break.

Vote on Motion: Snyder, aye; Blair, aye; Young, aye. M2007-034

ADDENDUM

b oard of Zoning Appeals Appointment

Marguerite Mulligan has been on the Board of Zoning Appeals since 1992 and has expressed an interest in being reappointed.

It was moved by Mr. Snyder, seconded by Mrs. Young, that the Board appoints Marguerite Mulligan, 5742 Anne Lane, Washington Township, Ohio, to the Washington Township Board of Zoning Appeals, effective January 1, 2007, to December 31, 2011.

Vote on Motion: Snyder, aye; Young, aye; Blair, aye. M2007-035

Visual Improvement Committee Appointment

The Trustees received a letter from Cheryl Mauer expressing an interesting in serving on the Visual Improvement Committee (VIP). The Trustees interviewed Cheryl on Monday, January 22, 2007.

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board appoints Cheryl Mauer, 8680 Hide-a-way Lane, Washington Township, Ohio, to the VIP Committee effective January 1, 2007, through December 31, 2011.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-036

Township Representatives for Various Groups

It was moved by Mrs. Young, seconded by Mr. Blair, that Terry Blair be appointed as the Board’s delegate to the MVRPC with Gary Huff serving as alternate.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-037

It was moved by Mrs. Young, seconded by Mr. Blair, that John Davies be appointed as the Board’s delegate to the Transportation committee with Jesse Lightle serving as alternate.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-038

It was moved by Mr. Blair, seconded by Mrs. Young, that Joyce Young be appointed as the Township’s delegate to Hithergreen Senior Center with Gary Huff serving as alternate.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2007-039

It was moved by Mr. Blair, seconded by Mrs. Young, that Terry Blair be appointed as the Township’s delegate to the South Metro Chamber of Commerce with Jesse Lightle serving as alternate.

Vote on Motion: Blair, aye; Young, aye; Snyder, aye. M2007-040

It was moved by Mrs. Young, seconded by Mr. Blair, that John Davies be appointed as the Township’s delegate to the Transportation Committee’s Technical Advisory Committee and the Dayton Mall Task Force with Jesse Lightle serving as alternate.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-041

It was moved by Mrs. Young, seconded by Mr. Blair, that Gary Huff be appointed as the Township’s representative to the Miami Valley Fire/EMS Alliance with Ken Parks serving as an alternate.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-042

TOWNSHIP Administrator’s Report

Mr. Huff reminded the Trustees that the Joint Entities Meeting will be Monday, January 29, 2007, at Smokey Bones.

Mr. Huff asked the Trustees to go into Executive Session at the conclusion of this meeting to discuss a personnel issue.

CHECK REGISTER APPROVAL

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Regular Check Register dated January 22, 2007, in the amount of $228,906.25; said amount having been certified and appropriated.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-043

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Recreation Refund Check Register dated January 22, 2007, in the amount of $2,420.50; said amount having been certified and appropriated.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-044

It was moved by Mrs. Young, seconded by Mr. Blair, that the Board approves the Special Check Register dated January 16, 2007, in the amount of $7,184.07; said amount having been certified and appropriated.

Vote on Motion: Young, aye; Blair, aye; Snyder, aye. M2007-045

The O.R.C. requires purchase orders that are created after the invoice date for goods and services to be certified by the Fiscal Officer that a sufficient sum was appropriated and free of any encumbrances (Then and Now Purchase Orders). If the amount is greater than $3,000.00, the Board must authorize payment.

It was moved by Mr. Blair, seconded by Mrs. Young, that the Board approves the following Then and Now purchase(s) for payment:

Vendor PO# Amount Approved Monthly Vendor

Hithergreen Sr. Center 41611 $27,000.00 No

Miami Valley Regional

Planning Commission 41613 $13,784.82 No

Centerville Washington

Township Historical

Society 41614 $17,256.25 No

Genuine Auto Parts 41630 $2,935.96 Yes

41648 $ 460.27 Yes

Frank Gates 41797 $12,275.50 No

William Uhl Agency 41794 $ 731.00 No

41806 $14,573.00 No

41805 $17,311.00 No

41804 $ 6,795.00 No

Vote on Motion: Blair, aye; Snyder, aye; Young, aye. M2007-046

Trustee Comments

Mrs. Young noted that she received two articles from Martha Boice for the Trustees to read. She asked the administrator to copy and distribute them.

It was moved by Mrs. Young, seconded by Mr. Snyder, to go into Executive Session to discuss a personnel matter.

Roll Call: Blair

Young

Snyder

Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2007-047

After some discussion, Mrs. Young made a motion to end the Executive Session at 8:30 p.m. Mr. Snyder seconded the motion.

Roll Call: Blair

Young

Snyder

Vote on Motion: Young, aye; Snyder, aye; Blair, aye. M2007-048

ADJOURNMENT: 8:35 P.M.

All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting, and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

_______________________________

President

_______________________________

Fiscal Officer