WASHINGTON TOWNSHIP
ZONING COMMISSIONMINUTES

March 21, 2006

The Washington Township Zoning Commission met in regular session on March 21, 2006 in the Meeting Room of Washington Township Government Center. Members of the Commission present were Mr. Rogers, Mr. Drain, Mrs. Winwood, and Mr. Anderson. Mrs. Zobrist was excused.

Call to order at 7:00 p.m.

The Pledge of Allegiance was recited.

All in attendance were duly sworn in.

MOTION – Mr. Rogers moved the minutes of February 21, 2006 be approved as submitted.

Motion seconded by Mr. Anderson.

VOTE - Mr. Rogers, yes; Mr. Drain, abstain; Mrs. Winwood, abstain; Mr. Anderson, yes.

CASE Z-510Y – Lamar Manager Inc. (Old Time Pottery)

Request is for a Planned Development Business (PD-B) second stage and final plan approval to change the previously approved site and elevations plans to allow for the construction of an approximately 10,283 square feet addition which includes storage, offices and restrooms. This property is located at 633-651 Lyons Road.

Greg DeLong , Senior Planner, presented the case and reviewed staff comments dealing with parking requirements.

Mr. Drain – How much square footage are they using for restaurants?

Mr. DeLong – Presently it is 32,000 square feet.

Mr. Drain – Asked about the location of the mechanical equipment?

Mr. DeLong – Stated that the mechanical equipment is not shown on the drawing.

Mr. Drain – Complimented Mr. DeLong and other staff members for preparing detailed staff comments and a comprehensive, informative packet.

Applicant represented by Scott Falkowski, Norfleet, Brown & Petkewicz, 228 Byers Road, Miamisburg, and Larry Lang, Lamar Companies, 9425 Indian Paintbrush Court, Highlands Ranch, Colorado.

Mr. Rogers – Disclosed that he has a small relationship with a couple of members of Norfleet, Brown & Petkewicz, but doesn’t feel it will affect his decision on this case.

There were no objections from anyone in attendance.

Mr. Drain – Will additional mechanical equipment be added for the addition and where would they be located?

Mr. Falkowski – Stated that the architect may need to address this.

Mr. Anderson – Feels the trees that are missing in the parking area may have not survived because the landscape islands are too small.

Mr. Rogers – Has the new delivery area been discussed with Arrow Wine?

Mr. Falkowski – Stated he is under the impression that the developer has discussed this with them.

Mrs. Winwood – Questioned the encroachment on the 400’ setback to McEwen Road.

Mr. Falkowski – Does not feel the request to reduce the setback will be a detriment because of all the existing landscaping that buffer Patriot Square.

Mr. Drain – Asked about the new mechanical equipment.

Mr. Lang – There will be three (3) new units which will be located on the roof.

Mr. Drain – Asked about the parking requirements?

Mr. Lang – They would not have a problem with putting in restriction on restaurants and entertainment uses. They would be willing to accept the 30% restriction.

Mrs. Winwood – Are there any plans for outlot buildings?

Mr. Lang – Not at this time.

Mr. Anderson – Feels that the open end of the dumpster that faces Arrow Wine should be screened.

Mr. Falkowski – They would be willing to enclose it.

Citizens voicing concerns, questions and comments included: None.

Public hearing closed.

Commission remarks, concerns and comments included:

Mr. Anderson – Feels there is plenty of parking at this time.

Mrs. Winwood – Likes that they will be addressing the landscaping. Would like for the applicant to get a signed letter from Arrow Wine conveying Arrow Wine’s approval of the rear access.

Mr. Rogers – Feels there is adequate parking.

MOTION - Mr. Drain moved in Case Z-510Y to approve applicant’s request for a Planned Development Business (PD-B) second stage and final plan approval to change the previously approved site and elevations plans to allow for the construction of an approximately 10,283 square feet addition which includes storage, offices and restrooms, subject to: 1) no more than 30% restriction on restaurant/entertainment uses for the entire building; 2) agree with percentage of brick and stone to match existing building; 3) dumpster enclosure to be screened on the south side; 4) Any new mechanical equipment screened are added to the plans; 5) screen the existing mechanical equipment behind Old Time Pottery; 6) improve the existing parking lot and add landscaping per previous plan and work with the Township VIP Consultant; 7) submitting six (6) sets of plans; 8) staff comments from the Township VIP Consultant; 9) contacting Arrow Wine to discuss rear access and submit a letter conveying Arrow Wine’s approval of the access to be presented at the trustee meeting; 10) all other staff comments; 11) plans to be updated prior to the trustee meeting; and 12) agree to waiver the 400’ setback from McEwen Road and agree with the setback shown (365’) because there is sufficient landscaping buffer.

Motion seconded by Mrs. Winwood.

VOTE - Mr. Rogers, yes; Mr. Drain, yes; Mrs. Winwood, yes; Mr. Anderson, yes.

Case Z-510Y approved with modifications.

CASE Z-672 – Synergy Development LTD ( Southview Hospital)

Request is for a change in zoning from the current Planned Development Office (PD-O) and Planned Development Office 2 (PD-O2) to Planned Development Office 3 (PD-O3) two stage in order to put all existing uses, excluding the hospital, into one zoning classification. The existing hospital will continue to operate under the existing Special Use (SU) zoning and regulations.

Mr. Anderson – Stated that Coolidge-Wall submitted a letter regarding this project. He has dealt with Coolidge-Wall on a personal basis but does not feel his relationship with them will affect his decision on this case. There were no objections to his participation in the hearing.

Greg DeLong , Senior Planner, presented the case.

Mr. Anderson – Asked if they will present a master plan for the campus? Would like to see what will be done in the northern part of the Special Use areas.

Mr. DeLong – Yes, they will present a master plan.

Applicant represented by Jared Barnett, Synergy Development, 2689 Commons Boulevard, Beavercreek.

Mr. Drain – Asked how much they would be encroaching into the 150’ buffer?

Mr. Barnett – They will be into the wooded area but very little into the 150’ buffer.

Mr. Anderson – Have any studies been done to determine if they are wetlands?

Mr. Barnett – There are no designated wetlands.

Mr. Anderson – Would there be a traffic signal at the proposed Yankee Street access?

Mr. Barnett – Not at this time.

Mrs. Winwood – Does not feel the Yankee Street access is in the best location because it is directly across from the swim club.

Mr. Drain – Questioned the choice of colors and design of the proposed building.

Mr. Barnett – They are trying to create a campus look and they are trying to compliment but not copy the existing buildings.

Citizens voicing concerns, questions and comments included:

Dorothy Atkins, 7718 Eagle Creek Drive – Concerned with the additional traffic and the affect it will have in regards to the swim club and Yankee Park.

Bill Polk, 7624 Eagle Creek Drive – Concerned with potential uses in a Planned Development Office 3 (PD-O3) zoning district versus the current zoning. Would like to maintain the 150’ buffer.

Alan Bair, 7700 Eagle Creek Drive – Questioned the retention area and concerned with more noise in the neighborhood due to sirens.

Public hearing closed.

Commission remarks, concerns and comments included:

Mr. Rogers – Is in favor of the change in zoning; however, he is concerned with the current buffer.

Mrs. Winwood – Concerned with aligning a future drive with the swim club. Is in favor of the change in zoning.

Mr. Anderson – Concerned with the entire wooded area, not just the 150’ buffer.

MOTION - Mr. Rogers moved in Case Z-672 to approve applicant’s request for a change in zoning from the current Planned Development Office (PD-O) and Planned Development Office 2 (PD-O2) to Planned Development Office 3 (PD-O3) two stage in order to put all existing uses, excluding the hospital, into one zoning classification. The existing hospital will continue to operate under the existing Special Use (SU) zoning and regulations.

Motion seconded by Mr. Anderson.

VOTE - Mr. Rogers, yes; Mr. Drain, yes; Mrs. Winwood, yes; Mr. Anderson, yes.

Case Z-672 approved.

CASE Z-510Z – Synergy Development Ltd (Cornerstone Medical Office)

Request is for a change in zoning from the current Planned Development Business (PD-B) to Planned Development Business (PD-B) second stage and final plan and for approval to construct a new two-story medical office building along with associated off-street parking. This property consists of 4.594 acres located along the east side of Washington Village Park Drive, approximately 1,500 feet north of Miamisburg-Centerville Road.

Greg DeLong , Senior Planner, presented the case.

Applicant represented by Jared Barnett, Synergy Development Ltd., 2689 Commons Boulevard, Beavercreek.

Mr. Anderson – Asked if there was an agreement with the existing parking lot in front of the building that would allow them to use it?

Mr. Barnett – Stated he is working on a cross easement agreement to allow for use of the existing parking lot.

Mrs. Winwood – Questioned the request for the variance on the size of the parking spaces.

Mr. Drain – Has a concern with the size of the building. With the requests for small parking spaces and reduction of the number of spaces, maybe this proposed building is too big.

Mr. Barnett – Stated he does not have a problem with meeting the 180 square foot requirement for parking space size.

Mr. Drain – The elevation mentions brick veneer. Is that real brick?

Mr. Barnett – Yes.

Mr. Barnett – Indicated that the civil plan that showed the dumpster is correct.

Mr. Anderson – Does not have a problem with the 9’x 18’ size of parking spaces. The building elevations show either EIFS or stucco. Stated he would prefer stucco. Likes the size of the building because it will act as an anchor at the end of the center.

Mr. Drain – Asked about the amount of open space.

Mr. Barnett – Believes it is 28%.

Mr. DeLong – Stated that the application indicates 21% open space.

Mrs. Winwood – Would like to see the trees that are missing in the parking requirement to be added in other areas on the site.

Mr. Drain – Would like to see additional landscaping in the existing parking lot.

Citizens voicing concerns, questions and comments included: None.

Public hearing closed.

Commission remarks, concerns and comments included:

Mr. Drain – Was concerned with the size of the building.

Mr. Anderson – Feels this will be a big improvement to that area.

Mrs. Winwood – Feels a good use of the green space would be to have picnic tables or benches for employees or for people waiting.

MOTION - Mr. Anderson moved in Case Z-510Z to approve applicant’s request for a change in zoning from the current Planned Development Business (PD-B) to Planned Development Business (PD-B) second stage and final plan and for approval to construct a new two-story medical office building along with associated off-street parking subject to: 1) 194 spaces built at 9’x18’ and 101 spaces in the existing lot with the landscaping shown on the reserved parking lot; 2) the dumpster to be enclosed on three sides; 3) all mechanical equipment to be screened; 4) six sets of plans revised prior to submitting to the trustees; 5) working with the Township VIP Consultant; 6) large landscaped islands with the 50’ requirement being waived; 7) all other staff comments; and 8) cross parking easement be established that would allow the use of the existing parking lot at the front of the building.

Motion seconded by Mr. Rogers.

VOTE - Mr. Rogers, yes; Mr. Drain, yes; Mrs. Winwood, yes; Mr. Anderson, yes.

Case Z-510Z approved with modifications.

Meeting adjourned. A tape recording of this proceeding is on file in the Zoning Office.

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Harry Drain, Chairman

Washington Township Zoning Commission